Office Manager

Northbound Executive Search; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Northbound Executive Search is seeking an experienced Office Manager in Brooklyn to oversee daily office operations. The role involves managing administrative activities, coordinating office supplies, and serving as the main point of contact for visitors.

Candidates should have at least 3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office Suite. The position aims to ensure a well-maintained and professional office environment.

Qualifications

• 3+ years of Office Management, Administrative Management, or related experience.
• Experience managing office operations, vendors, and facilities.
• Exposure to billing, invoicing, and expense management.

Responsibilities

• Manage day-to-day office operations and administrative activities.
• Coordinate office maintenance, supplies, equipment, and vendor relationships.
• Serve as the main point of contact for visitors, clients, and building management.
• Assist with billing, invoice processing, and expense tracking.
• Manage office budgets and oversee vendor contracts and payments.
• Coordinate meetings, schedules, and office events.
• Maintain organized office records, files, and documentation.
• Support onboarding logistics for new employees and general HR administration.
• Ensure the office environment remains professional, efficient, and well-maintained.
• Handle ad hoc administrative and operational projects as needed.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office Suite

Education

Bachelor's degree

Job description

Our client, a growing company based in Brooklyn, is seeking an experienced and highly organized Office Manager to oversee daily office operations and ensure the smooth functioning of the workplace. This individual will serve as the primary point of contact for employees, visitors, and vendors while supporting administrative, operational, and billing functions.

Responsibilities:

• Manage day-to-day office operations and administrative activities.
• Coordinate office maintenance, supplies, equipment, and vendor relationships.
• Serve as the main point of contact for visitors, clients, and building management.
• Assist with billing, invoice processing, and expense tracking.
• Manage office budgets and oversee vendor contracts and payments.
• Coordinate meetings, schedules, and office events.
• Maintain organized office records, files, and documentation.
• Support onboarding logistics for new employees and general HR administration.
• Ensure the office environment remains professional, efficient, and well-maintained.
• Handle ad hoc administrative and operational projects as needed.

Qualifications:

• Bachelor's degree preferred.
• 3+ years of Office Management, Administrative Management, or related experience.
• Experience managing office operations, vendors, and facilities.
• Exposure to billing, invoicing, and expense management.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office Suite and general office technology.
• Ability to work independently and thrive in a fast‑paced environment.