Dynamic Office & Facilities Coordinator

BMT; United States; Remote; USD 32,000 - 33,000; Part time

Benefits offered by this job

Employee & Family Assistance

Parental/Maternity leave top-up

RRSP or TFSA matching

Training and development opportunities

Employee recognition program

Employee referral program

Job summary

BMT is seeking an Office Coordinator to provide administrative, facilities, and operational support. The role ensures a seamless office experience for employees, visitors, contractors, and partners, coordinating office operations, facilities management, technology setup, and vendor relationships.

The position emphasizes cost control, process improvement, and a strong commitment to employee experience, health and safety, and environmental sustainability. Part-time, on-site three days per week.

Qualifications

• Minimum 5 years of experience in facilities management, office administration, or a related role.
• Demonstrated experience coordinating contractors, vendors, and external service providers.
• Experience managing facilities in both office and light industrial environments preferred.
• Experience processing invoices and controlling operational costs.
• Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Facilities & Office Operations: manage facilities via external contractors and vendors to standards.
• Technology Coordination: coordinate with IT to resolve issues and set up new hires.
• Employee Experience: welcome visitors, coordinate meetings, onboarding/offboarding support.
• Health, Safety & Security: support workplace safety and emergency procedures.
• Vendor & Administrative Support: manage vendor relationships and procurement.

Skills

Facilities management

Contractor coordination

Vendor management

MS 365

Communication

Organizational skills

Tools

Microsoft 365

Job description

BMT is seeking an Office Coordinator to provide administrative, facilities, and operational support. The role ensures a seamless office experience for employees, visitors, contractors, and partners, coordinating office operations, facilities management, technology setup, and vendor relationships.

The position emphasizes cost control, process improvement, and a strong commitment to employee experience, health and safety, and environmental sustainability. Part-time, on-site three days per week.