Office Coordinator / event planning assistant

Beacon Hill Staffing Group, LLC; Hoffman Estates (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a friendly, professional Receptionist to be the first point of contact for visitors, employees and vendors. You will manage front desk operations, answer calls and provide in-person customer service with hospitality while supporting basic calendar coordination.

This entry-level role offers strong growth potential within a stable organization and a welcoming office environment that encourages developing a long-term career.

Responsibilities

• Greet and assist all visitors, ensuring a positive and professional first impression
• Manage front desk operations, including visitor check-in and building access
• Answer and route incoming calls appropriately
• Provide in-person customer service support with a high level of hospitality
• Coordinate office requests such as: Business card and uniform orders
• Office supplies
• Customer visit preparation and event coordination
• Serve as a point of contact for vendors and external partners
• Support scheduling and calendar coordination as needed
• Maintain office organization, logs, and documentation
• Assist with general administrative and operational support tasks
• Demonstrate flexibility in supporting shifting priorities and office needs
• Maintain confidentiality and professionalism in all interactions

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Overview

Position OverviewThis position is a key front-facing role responsible for delivering a high level of customer service to visitors, employees, and vendors. The Receptionist will act as the first point of contact for the organization, supporting office operations while maintaining a professional and welcoming environment.This role offers strong growth potential and is an excellent entry point for candidates interested in building a long-term career within a stable and expanding organization.

Essential Job Functions

• Greet and assist all visitors, ensuring a positive and professional first impression
• Manage front desk operations, including visitor check-in and building access
• Answer and route incoming calls appropriately
• Provide in-person customer service support with a high level of hospitality
• Coordinate office requests such as: Business card and uniform orders
• Office supplies
• Customer visit preparation and event coordination
• Serve as a point of contact for vendors and external partners
• Support scheduling and calendar coordination as needed
• Maintain office organization, logs, and documentation
• Assist with general administrative and operational support tasks
• Demonstrate flexibility in supporting shifting priorities and office needs
• Maintain confidentiality and professionalism in all interactions

Equal Opportunity Employer

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)