Office Assistant

Beacon Hill Staffing Group, LLC; Indianapolis (IN); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid leave

Job summary

Beacon Hill Staffing Group, LLC is seeking an Office Assistant to start immediately in Indianapolis. The role supports a busy team with front-desk duties, scheduling, mail management, and office supplies.

The ideal candidate is organized, detail-oriented, and customer-focused. The position offers a collaborative office environment and exposure to basic accounting tasks such as invoicing and vendor payments.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Professional and customer-focused demeanor.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Exposure to invoicing, billing, accounts payable, or other basic accounting functions preferred.

Responsibilities

• Greet visitors and maintain a welcoming front office environment.
• Manage conference room scheduling and meeting setup.
• Handle incoming and outgoing mail, packages, and courier deliveries.
• Order and maintain office and kitchen supplies.
• Scan, copy, file, and organize documents and records.
• Assist with data entry and database updates.
• Coordinate catering and office events as needed.
• Support onboarding logistics for new employees.
• Maintain filing systems and ensure document accuracy.
• Partner with vendors and building management on office-related needs.
• Assist with invoicing, expense tracking, vendor payments, and maintaining accurate financial and administrative records.
• Provide general administrative support to multiple departments.
• Assist with travel arrangements, calendars, and expense reports when needed.
• Handle special projects and additional duties as assigned.

Skills

Communication skills

Organizational skills

Detail-oriented

Multitasking

Independent worker

Accounting exposure

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Beacon Hill has partnered with a national law firm in hiring an Office Assistant to start immediately. Join a collaborative and professional office environment where you'll play a key role in keeping daily operations running smoothly. This position is ideal for someone who is organized, detail-oriented, and enjoys supporting a busy team.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Responsibilities

• Greet visitors and maintain a welcoming front office environment
• Manage conference room scheduling and meeting setup
• Handle incoming and outgoing mail, packages, and courier deliveries
• Order and maintain office and kitchen supplies
• Scan, copy, file, and organize documents and records
• Assist with data entry and database updates
• Coordinate catering and office events as needed
• Support onboarding logistics for new employees
• Maintain filing systems and ensure document accuracy
• Partner with vendors and building management on office-related needs
• Assist with invoicing, expense tracking, vendor payments, and maintaining accurate financial and administrative records.
• Provide general administrative support to multiple departments
• Assist with travel arrangements, calendars, and expense reports when needed
• Handle special projects and additional duties as assigned

Requirements

• 1+ years of administrative, office assistant, receptionist, or customer service experience
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Professional and customer-focused demeanor
• Ability to work independently and prioritize tasks in a fast-paced environment
• Exposure to invoicing, billing, accounts payable, or other basic accounting functions preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)