Finance Coordinator

Beacon Hill Staffing Group, LLC; Pittsburgh (Allegheny County); On-site; USD 38,000 - 47,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Finance Coordinator to be the first point of contact for visitors and staff while supporting the Finance organization with essential administrative tasks. You will manage reception activities, coordinate communications, and assist with routine finance-related duties while upholding accuracy and confidentiality.

The role requires at least a high school diploma with preference for related training, plus 1+ year in reception or administrative support,

Qualifications

• High school diploma or GED required; associate degree or related training preferred.
• 1+ year of reception, administrative support, customer service, or office experience.
• Experience supporting a Finance or Accounting function preferred.
• Proficiency with Microsoft Office including Outlook, Word, and Excel.
• Strong customer service, communication, organization, data-entry and math skills.
• Ability to manage multiple priorities with accuracy and discretion.

Responsibilities

• Greets visitors, employees, vendors, and guests; coordinates sign-in, directions, and access to the office.
• Answers and routes incoming calls and inquiries; handles mail, invoices, statements, and other correspondence.
• Provides routine administrative support including data entry, scanning, filing, calendar coordination, meeting support, and spreadsheet updates.
• Routes vendor invoices, expense documentation, payment inquiries, and other financial records to Finance or Accounting.
• Maintains organized records and supports retention, audit preparation, and information requests.
• Maintains the reception area, office supplies, and general front-office organization.
• Handles confidential business and financial information with discretion and performs other duties as assigned.

Skills

Customer service

Communication

Organization

Data entry

Attention to detail

Multitasking

Education

High school diploma or GED

Associate degree or additional training in Business, Accounting, Finance, or Office Administration

Tools

Microsoft Office (Outlook, Word, Excel)

ERP systems

Accounting software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

POSITION SUMMARY

The Finance Coordinator serves as the first point of contact for visitors, employees, vendors, and callers while providing administrative support to the Finance organization. The role manages reception activities, coordinates communications and documentation, and assists with routine finance-related administrative tasks while maintaining accuracy, confidentiality, and professional service.

JOB RESPONSIBILITIES

• Greets visitors, employees, vendors, and other guests; coordinates sign-in, directions, and appropriate access to the office.
• Answers and routes incoming calls and inquiries; receives, sorts, and distributes mail, invoices, statements, and other business correspondence.
• Provides routine administrative support including data entry, scanning, filing, document preparation, calendar coordination, meeting support, and spreadsheet updates.
• Routes vendor invoices, expense documentation, payment inquiries, and other financial records to the appropriate Finance or Accounting team members.
• Maintains organized records and supports document retention, reporting, audit preparation, and information requests as directed.
• Maintains the reception area, office supplies, common administrative materials, and general front-office organization.
• Handles confidential business and financial information with discretion and performs additional duties as assigned.

QUALIFICATIONS

• High school diploma or GED required; Associate degree or additional training in Business, Accounting, Finance, or Office Administration preferred.
• 1+ year of reception, administrative support, customer service, or office experience; experience supporting a Finance or Accounting function preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel; familiarity with ERP, accounting, or invoice workflow systems is a plus.
• Strong customer service, communication, organization, data-entry, and basic business math skills.
• Ability to manage multiple priorities with accuracy, reliability, attention to detail, and appropriate handling of confidential financial information.
• Ability to work independently and collaboratively with employees, vendors, customers, and Finance team members in a deadline-oriented environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill.

Employing the Future.