Administrative Receptionist

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in New York is seeking a Temporary to Permanent Administrative Receptionist to support an Investment Management firm. The role entails greeting guests, answering the mainline, coordinating meetings, and assisting executives with related tasks.

Office hours are 8:30am–4:30pm with overtime flexibility and in-office presence five days a week. The position requires a Bachelor's Degree and 2+ years of corporate office experience, with strong communication,

Qualifications

• Excellent interpersonal and written/verbal communication skills.
• Ability to prioritize competing demands and meet deadlines.
• Strong initiative and ownership of responsibilities.

Responsibilities

• Greet guests, register visitors and direct to conference rooms.
• Answer mainline and manage phone coverage; coordinate meetings and setup rooms.
• Prepare materials using Word and Excel; support executives as needed.
• Coordinate with team and provide back-up phone and administrative support.
• Handle mail services (US Mail, FedEx) and track priority mail.

Skills

Interpersonal skills

Prioritization

Proactive attitude

Teamwork

Education

Bachelor's Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Investment Management firm in Battery Park, Manhattan is looking to hire a Temporary to Permanent Administrative Receptionist to support the office. This role will start asap. General hours are 8:30am - 4:30pm with flexibility for overtime as needed. This will be in office 5 days.

Responsibilities

General reception duties including registering and greeting guests, answering the mainline, directing guests to appropriate conference rooms, set up conference rooms. Schedule and organize meetings - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as neededPrepare and edit relevant materials for team, including Word Documents, and Excel SpreadsheetsCoordinate closely with team and other assistants to provide phone coverage and back-up assistance as neededPerform other related general administrative tasks for executives as assigned and required Use US Mail, FedEx, and other services to send and track priority mail

Qualifications

Bachelor's Degree preferred and 2+ years of corporate office experience in a similar positionAbility to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlinesAbility to switch gears easily and demonstrate flexibility in different coverage assignmentsStrong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate actionExemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacySuperb written and verbal communication skills. Strong attention to detail when composing and proofing materials requiredExperience supporting a group of executives in a corporate environment highly preferredTeam-oriented and collaborative attitude is a mustExtensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint. Must have concur experienceWorking knowledge of office administrative procedures and operating standard office equipmentExperience in finance industry is a plus but not required

Compensation

Up to $75k

Equal Opportunity and Disability Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Fair Chance Ordinance

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)