Administrative Receptionist

Beacon Hill Staffing Group, LLC; Summit (NJ); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Equal opportunity employer

Job summary

Beacon Hill Staffing Group, LLC is seeking an administrative assistant to support executives in Summit, NJ, in-office five days a week from 8am to 5pm with OT as needed. You will greet guests, answer the mainline, coordinate meetings, and prepare materials using Word and Excel.

The role requires a Bachelor's Degree (preferred) with 2+ years in a similar corporate office role, and strong organization, communication, and diplomacy skills. This is an in-office position with a collaborative team.

Qualifications

• Bachelor's Degree preferred and 2+ years of corporate office experience in a similar position.
• Ability to thrive in a fast-paced and rigorous work environment; prioritize competing demands and meet deadlines.
• Flexibility in coverage assignments and proactive attitude toward tasks.
• Strong interpersonal, written and verbal communication skills with poise and diplomacy.
• Experience supporting executives in a corporate setting and teamwork orientation.
• Extensive knowledge of Microsoft Outlook; proficient in Excel, Word and PowerPoint.
• Working knowledge of office procedures and standard equipment; conconor experience is a plus.
• Experience in finance industry is a plus but not required.

Responsibilities

• General reception duties including registering and greeting guests, answering mainline calls and directing to conference rooms.
• Schedule and organize meetings, address conflicts, and prioritize priorities.
• Prepare and edit materials for the team, including Word documents and Excel spreadsheets.
• Coordinate with team to provide phone coverage and back-up assistance as needed.
• Perform administrative tasks for executives and manage other duties as required.
• Use US Mail, FedEx and other services to send and track priority mail.

Skills

Reception

Calendar management

Communication

Prioritization

Education

Bachelor's Degree preferred

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

General hours are 8am - 5pm with flexibility for OT as needed. This will be in office 5 days.

Responsibilities

• General reception duties including registering and greeting guests, answering the mainline, directing guests to appropriate conference rooms, set up conference rooms.
• Schedule and organize meetings - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed.
• Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets.
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance as needed.
• Perform other related general administrative tasks for executives as assigned and required.
• Use US Mail, FedEx, and other services to send and track priority mail.

Qualifications

• Bachelor's Degree preferred and 2+ years of corporate office experience in a similar position.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
• Ability to switch gears easily and demonstrate flexibility in different coverage assignments.
• Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate action.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy.
• Superb written and verbal communication skills.
• Strong attention to detail when composing and proofing materials required.
• Experience supporting a group of executives in a corporate environment highly preferred.
• Team-oriented and collaborative attitude is a must.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.
• Must have concor experience.
• Working knowledge of office administrative procedures and operating standard office equipment.
• Experience in finance industry is a plus but not required.

Compensation

$27/hr

Equal Opportunity Employment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.