Administrative Assistant

Beacon Hill Staffing Group, LLC; Wellesley (MA); On-site; USD 28,000 - 36,000; Full time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary Administrative Assistant to provide administrative and operational support at a higher education institution in Wellesley. This 100% onsite role offers 35 hours per week for a minimum of 3 weeks, with potential extension based on business needs.

The ideal candidate will be detail-oriented, comfortable in a fast-paced office, and able to interact with students, faculty, staff, employers, and guests while maintaining professionalism and discretion.

Qualifications

• High School Diploma required.
• 2+ years of administrative support or related experience.
• Strong customer service skills with a professional and positive demeanor.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office and the ability to learn new systems quickly.
• Strong problem-solving, critical thinking and multitasking skills.
• Ability to handle sensitive information and maintain confidentiality.
• Experience supporting diverse populations and working collaboratively across teams.
• Basic supervisory experience and prior experience within a higher education environment preferred.
• Valid U.S. Driver's License required.
• Occasional off-hours work may be required to support events and departmental initiatives.

Responsibilities

• Serve as primary point of contact for visitors, phone calls, and email inquiries.
• Provide administrative support including scheduling, correspondence, document preparation, filing, records management, data entry, and office operations.
• Manage department communications, calendars, databases, and electronic filing systems with accuracy and confidentiality.
• Coordinate meetings, events, travel arrangements, and special projects with efficient logistics.
• Assist with budget tracking, student employee support, and other operational initiatives in a collaborative team environment.

Skills

Administrative support

Customer service

Microsoft Office

Communication

Organization

Confidentiality

Education

High School Diploma

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a higher education institution in Wellesley, is seeking a Temporary Administrative Assistant to provide administrative and operational support. This is a 100% onsite opportunity offering 35 hours per week, with an anticipated duration of at least 3 weeks and potential for extension based on business needs. This role is ideal for a detail-oriented administrative professional who enjoys supporting a fast-paced office, interacting with a variety of stakeholders, and ensuring smooth day-to-day operations.

Job Responsibilities:

• Serve as the primary point of contact for visitors, phone calls, and email inquiries, providing exceptional customer service and support to students, faculty, staff, employers, and guests.
• Provide comprehensive administrative support, including scheduling, correspondence, document preparation, filing, records management, data entry, and office operations.
• Manage departmental communications, calendars, databases, and electronic filing systems while maintaining accuracy, organization, and confidentiality.
• Coordinate meetings, events, travel arrangements, and special projects, ensuring all logistics are planned and executed efficiently.
• Assist with budget tracking, student employee support, office administration, and other operational initiatives in a collaborative team environment.

Candidate Qualifications:

• High School Diploma required.
• 2+ years of administrative support or related experience.
• Strong customer service skills with a professional and positive demeanor.
• Excellent verbal and written communication skills, including strong proofreading and editing abilities.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office and the ability to learn new systems and technologies quickly.
• Strong problem-solving, critical-thinking, and multitasking skills.
• Ability to handle sensitive information and maintain a high degree of confidentiality.
• Experience supporting diverse populations and working collaboratively across teams.
• Basic supervisory experience and prior experience within a higher education environment are preferred.
• Valid U.S. Driver's License required.
• Occasional off-hours work may be required to support events and departmental initiatives.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you!Beacon Hill. Employing the Future (TM)