Office Coordinator

Elinor Coatings; Fargo (ND); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

401(k) with up to 5% employer match

Employer-paid healthcare

Vision & Dental Insurance

Disability & Life Insurance

PTO: 16 days annually

14 paid holidays

12 paid sick days

HSA / FSA

Employee Assistance Program

Job summary

Elinor Coatings in Fargo, ND seeks an Office Coordinator to greet visitors and support a variety of office, facilities, safety, and accounting tasks.

You will manage front desk duties, coordinate meetings, assist with travel, process mail, and help maintain organized spaces while collaborating with teams. The role offers competitive salary, strong benefits, and opportunities to improve processes and help operations run smoothly.

Qualifications

• 3+ years of administrative support experience preferred, 1+ years required.
• Proficient with Microsoft Office and general office technology.
• Excellent oral and written communication skills.
• Outstanding organization and attention to detail.
• Ability to sign a non-disclosure agreement.

Responsibilities

• Greet visitors and manage a welcoming reception.
• Answer and direct phone calls and emails.
• Maintain a clean, organized reception and shared spaces.
• Coordinate travel, meetings, and company events.
• Assist with scheduling and travel arrangements, ensuring cost-effectiveness.
• Support basic accounting tasks and vendor coordination.
• Assist with safety documentation and training communications.
• Order snacks and coordinate refreshments for meetings and events.

Skills

Microsoft Office

Communication

Organization

Diversity awareness

NDA

Education

Bachelor's degree in Business Administration or related field

Job description

Overview

We are seeking a friendly, organized, and proactive Office Coordinator to serve as the welcoming face of our company while supporting a variety of office, facilities, safety, and accounting functions. This role is ideal for someone who enjoys creating a positive office experience, staying organized, and helping keep operations running smoothly.

Primary Responsibilities

Front Desk & Administrative Support

• Welcome and assist visitors in a warm, professional manner
• Answer and direct phone calls and emails
• Maintain a clean, organized reception area and shared spaces
• Manage incoming and outgoing mail, packages, and deliveries
• Provide general administrative support, including filing, data entry, and document preparation
• Assist with scheduling meetings, conference rooms, and company events
• Assist employees with coordinating and booking travel arrangements, ensuring accuracy, cost‑effectiveness, and adherence to company travel policies.
• Assist with basic accounting tasks
• Support the Executive Assistant with a variety of administrative and operational tasks to ensure efficient workflow and timely completion of departmental priorities.
• Responsible for coordinating and ordering snacks, meals, and refreshments for meetings, events, and office activities.
• Serves as a member of the event committee and assists with planning, coordination, and completion of tasks related to company meetings and events

Facilities & Office Coordination

• Support daily office operations and supply inventory
• Assist with coordinating maintenance requests, vendor visits, and service appointments
• Monitor office equipment and ensure workspaces are well-maintained

Safety Support

• Assist with safety documentation and internal compliance processes
• Help coordinate safety communications and trainings
• Support ongoing initiatives to maintain a safe and compliant workplace

General Office Support

• Provide administrative support across departments as needed
• Identify ways to improve processes and office efficiency
• Take on additional tasks to support team and organizational success

Qualifications

Required Qualifications

• Degree in Business Administration, Administrative Support, or a related field preferred.
• 3+ years of administrative support experience preferred, 1+ years of administrative support required.
• Strong proficiency in Microsoft Office and general office technology
• Excellent oral and written communication skills
• Outstanding organization and attention to detail
• Ability to work effectively with individuals across diverse backgrounds
• Must be able to sign a non-disclosure agreement

Classification and Compensation

Full Time/Benefited

• Competitive salary $52,000 to $60,000, depending on experience
• 100% employer-paid healthcare, vision, dental, disability, and life insurance
• Generous PTO: 16 days annually, 14 paid holidays, and 12 paid sick days
• 401(k) with up to 5% employer match starting day one
• Additional optional benefits including HSA, FSA, and an Employee Assistance Program