Office Coordinator

Brightview Llc; Norwood (OH); On-site; USD 22,000 - 30,000; Part time

Job summary

Brightview Llc is seeking an Office Coordinator for a part-time schedule of 16–24 hours per week. The role focuses on reception, hospitality, and essential administrative support to ensure smooth daily operations.

You will assist with scheduling, travel arrangements, and expense tracking while maintaining confidentiality and a welcoming, professional environment for staff and visitors.

Qualifications

• 1+ years of office administration, reception, or coordination experience.
• Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information.
• Strong interpersonal skills and a welcoming demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning scheduling and expense-tracking tools.
• Exceptional organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and respond quickly to changing priorities.

Responsibilities

• RECEPTION & HOSPITALITY: Serve as the primary point of contact for visitors; welcome, host, and guide guests and clients; assist with scheduling and calendar management for meetings and events; arrange meals for meetings and events.
• ADMINISTRATIVE SUPPORT: Receive, distribute, and manage mail/packages; oversee courier services; maintain office supplies; plan and organize company events and meetings.
• EXPENSE AND TRAVEL MANAGEMENT: Track office-related expenses; prepare expense reports; assist with booking employee travel in line with company policy.

Skills

Office management

Reception

Administrative tasks

Interpersonal skills

MS Office

Organization

Independence

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Scheduling tools

Expense-tracking tools

Job description

Overview

The Office Coordinator will play a key role in ensuring smooth daily operations and a welcoming environment for both visitors and employees, on a part-time basis (16–24 hours per week). This individual will support a variety of administrative and office support tasks, assist with scheduling, and help coordinate travel and expense processes. The ideal candidate will be highly organized, personable, and adept at multitasking, with a commitment to maintaining confidentiality and handling privileged information discreetly.

Responsibilities

RECEPTION & HOSPITALITY:

• Serve as the primary point of contact for all visitors. Welcome, host, and guide guests and clients, ensuring a positive first impression of the company.
• Assist with scheduling and calendar management for company meetings, team events, and office activities.
• Order, coordinate, and set up meals for meetings, team events, and other office functions as needed.

ADMINISTRATIVE SUPPORT:

• Receive, distribute, and manage all incoming and outgoing mail and packages. Organize and oversee courier services and track deliveries as necessary.
• Maintain inventory of office supplies, order as needed, and ensure the office is well-stocked and organized.
• Help plan and organize company events, team-building activities, and office meetings, ensuring all logistics are in place.

EXPENSE AND TRAVEL MANAGEMENT:

• Assist with tracking office-related expenses and preparing expense reports for review.
• Support the booking of employee travel, including flights, accommodations, and ground transportation, in accordance with company policy.

KNOWLEDGE/SKILLS/ABILITIES:

• Previous experience in office management, reception, or administrative roles.
• Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information.
• Strong interpersonal skills and a welcoming demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning scheduling and expense-tracking tools.
• Exceptional organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and respond quickly to changing priorities.

Qualifications

EXPERIENCE

• 1+ years of office administration, reception, or coordination experience.

EDUCATION:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

We offer competitive hourly compensation and a supportive work environment dedicated to professional growth and development. Benefits eligibility for part-time positions is determined in accordance with company policy.