Office Coordinator

Taylor Hodson Staffing; New York (NY); On-site; USD 34,440 - 37,195; Full time

Job summary

A staffing agency is seeking an Office Coordinator in New York to manage daily office operations, coordinate travel and events, and assist staff and guests. The ideal candidate will have a Bachelor's Degree and over 3 years of experience in office coordination, along with strong organizational and communication skills. This full-time role offers a competitive pay range of $25.00/hr - $27.00/hr.

Qualifications

• 3+ years of experience in office coordination or administration.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic knowledge of expense reporting or accounting processes is a plus.

Responsibilities

• Greet and assist guests at the front desk.
• Manage office supplies and kitchen inventory.
• Coordinate with vendors for timely deliveries.
• Schedule meetings and manage conference rooms.
• Oversee office technology and coordinate with IT.
• Handle incoming calls and communications.
• Coordinate team acknowledgments and events.
• Arrange travel and accommodations.
• Support calendar management for team members.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office Suite

Familiarity with video conferencing platforms

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

We are seeking a proactive and organized Office Coordinator to support daily office operations and serve as a central point of contact for staff, guests, and vendors. This role involves managing reception, overseeing office supplies and technology, coordinating travel and events, and providing administrative and accounting support. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment.

Base pay range

$25.00/hr - $27.00/hr

Key Responsibilities

• Greet and assist guests at the front desk, serving as the in-person representative of the office.
• Manage office supplies and kitchen inventory, placing and tracking orders while staying within budget.
• Coordinate with vendors and service providers to ensure timely deliveries and smooth operations.
• Schedule meetings, manage conference rooms, and set up video conferencing or call details.
• Oversee office technology (computers, phones, printers) and coordinate with IT for troubleshooting or upgrades.
• Handle incoming calls, mail, and other communications.
• Coordinate team acknowledgments, including birthdays and special events.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Support calendar management for team members, ensuring meetings are scheduled and logistics are in place.

Qualifications

• Bachelor’s Degree (required)
• 3+ years of experience in office coordination, administration, or a related role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills; comfortable serving as the first point of contact for guests and staff.
• Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with video conferencing platforms (Zoom, Teams, etc.).
• Basic knowledge of expense reporting, invoicing, or accounting processes a plus.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services and Technology
• Information and Media