Office Manager

SearchBuddy; Town of Texas (WI); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid holidays and paid time off

401(k) retirement plan with matching contribution

Job summary

SearchBuddy is looking for a skilled Office Coordinator in Wisconsin, Town of Texas to enhance daily office operations and provide vital support to executive leadership. The role demands a professional demeanor as the coordinator interacts with visitors and manages multiple office functions.

The ideal candidate will demonstrate exceptional communication skills, attention to detail, and a strong ability to handle confidential information professionally. Benefits include competitive pay, comprehensive medical coverage, and opportunities for professional growth.

Qualifications

• Two or more years of administrative or office coordination experience preferred.
• Experience supporting senior leadership with discretion.
• Strong verbal and written communication abilities.
• Ability to manage calendars and schedules.

Responsibilities

• Greet and assist guests while maintaining a polished office environment.
• Serve as primary contact for office inquiries.
• Coordinate meeting preparation and scheduling.
• Manage office supplies and general administrative tasks.

Skills

Microsoft Office Suite proficiency

Interpersonal skills

Customer service

Organizational skills

Job description

About the Company

A growing professional services organization is seeking an experienced Office Coordinator to support daily office operations and executive leadership. The company is committed to delivering innovative solutions to clients while fostering a collaborative, professional, and employee-focused work environment.

Position Summary

The Office Coordinator serves as a key administrative and front office support professional for the organization. This role is responsible for creating a professional and welcoming experience for visitors, supporting executive and office operations, and assisting with a variety of administrative functions that contribute to the overall efficiency of the office.

The ideal candidate possesses exceptional professionalism, communication skills, and attention to detail, as they will regularly interact with executives, vendors, customers, and other external stakeholders. This individual must be highly organized, proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Primary Responsibilities

• Professionally greet and assist guests, visitors, and vendors while maintaining a polished and welcoming office environment.
• Serve as the primary front office point of contact for incoming visitors and general office inquiries.
• Receive, sort, and distribute incoming mail and packages.
• Prepare, process, and coordinate outgoing shipping requests.
• Coordinate conference room scheduling and meeting preparation, including organizing catering and executive events.
• Support executive staff with expense reports, calendar management, scheduling, and administrative requests.
• Scan, organize, upload, and maintain electronic company records and documentation.
• Manage office supplies, inventory, and general administrative support functions.
• Assist with special projects and assignments for executive leadership.
• Maintain strict confidentiality of sensitive employee, company, and operational information.
• Ensure common office and meeting areas remain organized and presentable.
• Provide administrative and operational support to multiple departments as needed.

Qualifications

• Two or more years of administrative, receptionist, office coordination, or executive support experience preferred.
• Experience supporting senior leadership and handling confidential information with discretion and professionalism.
• Experience coordinating meetings, events, catering, and executive administrative activities.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to manage calendars, coordinate schedules, and maintain strong organizational follow-through.
• Exceptional interpersonal and customer service skills with a professional demeanor.
• Strong verbal and written communication abilities.
• Highly organized with strong attention to detail and the ability to prioritize multiple responsibilities.
• Ability to work independently, exercise sound judgment, and maintain professionalism in a fast-paced environment.
• Comfortable learning and utilizing office technology, software platforms, and electronic filing systems.
• Ability to professionally interact with executives, clients, vendors, financial partners, and employees at all levels.

Benefits

• Competitive hourly compensation based on experience.
• Weekly pay.
• Comprehensive medical, dental, and vision coverage.
• Employer-paid life insurance.
• Paid holidays and paid time off.
• 401(k) retirement plan with company matching contribution.
• Opportunities for professional growth and career advancement.