Office Manager/Admin

Atlantic Coast Staffing; Town of Chester (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Atlantic Coast Staffing in New York's Town of Chester is seeking an organized Office Manager/Admin to lead administrative operations, vendor relations, HR, and recruiting. You will streamline processes and support a dynamic, family-owned team.

The role combines hands-on office management with payroll support, bookkeeping, and front-desk leadership, requiring excellent communication and multitasking. This is a full-time, on-site position offering a rewarding, collaborative work environment.

Qualifications

• Experience in office management or administrative roles within a professional setting.
• Proven supervisory experience leading teams.
• Strong knowledge of QuickBooks for bookkeeping and payroll support.

Responsibilities

• Oversee daily office operations to maintain a productive environment.
• Answer phones, emails, and general office correspondence.
• Coordinate scheduling for leadership.
• Manage HR tasks including onboarding and payroll support.
• Maintain bookkeeping records and filing per policies.
• Front desk administration and professional phone etiquette.
• Procure and manage office supplies and equipment.
• Support staffing, recruiting, invoicing, and client billing.
• Assist with social media postings and job advertisements.
• Support a family-owned culture and collaborative team environment.

Skills

Office management

Supervising

Organizational skills

Communication skills

HR onboarding/payroll

Tools

QuickBooks

Microsoft Office

Job description

Overview

We are seeking a dynamic and highly organized Office Manager/Admin to lead our administrative operations and ensure the smooth functioning of our office environment. This vital role combines administrative expertise with team leadership, providing essential support across various functions including office management, vendor relations, human resources, and recruiting. The ideal candidate will demonstrate exceptional communication skills, organizational prowess, and a proactive approach to problem-solving. Join us to help create an efficient, welcoming workplace that empowers our team to excel every day!

Duties

• Oversee daily office operations, ensuring a productive and organized environment for employees and visitors
• Answer phone, emails, and general office correspondence
• Manage scheduling and calendar coordination for leadership
• Manage human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processing
• Maintain accurate bookkeeping records, handle filing systems, and ensure compliance with office policies and procedures
• Serve as the front desk point of contact, managing phone system with professionalism and courtesy
• Order and manage office supplies and equipment
• Assist ownership/management with day to day administrative tasks
• Support with staffing and recruiting efforts through job postings and applicant follow-up
• Support invoicing and client billing processes
• Assist with social media posting and hiring advertisements
• Support a team-oriented, family-owned company culture

Qualifications

• Proven experience in office management or administrative roles within a professional setting
• Supervising experience with demonstrated ability to lead teams effectively
• Strong proficiency in QuickBooks for bookkeeping and expense management
• Excellent organizational skills with the ability to manage multiple priorities seamlessly
• Knowledge of human resources processes including onboarding, payroll support, and employee relations
• Exceptional communication skills combined with professional phone etiquette and customer service orientation
• Ability to handle clerical tasks such as filing, calendar management, and front desk operations confidently

Compensation

$45,000.00 - $60,000.00 per year