Office Coordinator

Array Tech; Chandler (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Array Tech, Inc. is seeking an Office Coordinator to represent the company, build internal and external relationships, and coordinate day-to-day office activities.

This role requires strong communication, interpersonal, and organizational skills, with on-site work in a fast-paced environment. The position involves organizing meetings, managing calendars, coordinating events and vendor relations, and maintaining discretion with confidential information.

Qualifications

• 2 years of prior general administrative and office experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work on-site in a fast-paced environment.

Responsibilities

• Proactively anticipate leadership needs and handle confidential information with discretion.
• Keep common areas clean and organized, including breakroom and dishwashing tasks.
• Organize meetings, manage calendars, and assist with office and facilities tasks.
• Monitor office supplies and place vendor orders as needed.
• Coordinate team meetings, interviews, and events, including printing materials and arranging catering.
• Create admin checklists, inventory lists, and identify process improvements.
• Collaborate with all departments on projects, data entry, filing, and reporting.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

Education

High School Diploma

Bachelor's degree in Business Administration HR

Tools

Microsoft Office

Job description

Office Coordinator

Job Summary:

T he Office Coordinator will represent the company, build internal and external relationships with various stakeholders, and coordinate day-to-day activities of the office. This person must have strong communication , interpersonal, and organizational skills.

Key Job Responsibilities:

• Proactively anticipate needs of leadership team and practice high degree of discretion with confidential materials and personal information
• Ensure common areas are organized and clean, including the breakroom area. General housekeeping activities include preparing coffee, disinfecting countertops, and unloading dishwasher
• Organize meetings and company events, manage calendars, and assist with general office and facilities activities
• Regularly take inventory and manage office supplies in common areas and supply room. Place new orders with our vendors as needed
• Assist with planning and coordination of team meetings, interviews, and events. Proactively print prepared materials attached in the meeting invites, order catering if requested , prepare the conference rooms by testing audio and visual equipment for connectivity and ensuring the rooms are neat and orderly before and after meetings
• Quickly respond to requests. Create admin checklists, vendor and inventory lists , and identify improvements in processes
• Actively engage with all departments and help with projects, data entry, filing, scanning, reports, organization, and planning
• Other duties as assigned

Qualifications:

• High S chool D iploma or equivalent
• 2 years of previous general administrative and office experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to use good judgement, work independently and efficiently complete tasks
• Ability to work on-site in a fast-paced environment
• Please note, we do not offer sponsorship for this role. U.S. Citizens or US Permanent Residency (green card holders) is required .

Preferred Qualifications:

• Bachelors degree in Business Administration , HR, or related field
• 3+ years of general office experience with a public company
• Strong analytical and problem-solving skills
• Excellent interpersonal and customer service skills
• Self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
• Exceptional time-management skills and can adjust quickly to last minute changes

At Array Tech, Inc., we strive to lead with our culture, and believe that our people are a key enabler of our future state. Our total rewards philosophy supports Array's ability to attract, develop, and retain our employees. We offer competitive compensation, benefits and wellness programs that align with the local markets where we do business.

Array Tech, Inc. offers equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity, and gender expression, or any other legally protected status.