Office Coordinator

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Manning Personnel Group, Inc. seeks an energetic Office Coordinator to join our client’s growing biotech team. The role requires a friendly, detail-oriented individual with prior administrative experience in a startup-friendly environment.

The position is 5 days onsite weekly, handling visitor greeting, supply management, event support, candidate coordination, and general administrative tasks to keep the office running smoothly.

Qualifications

• Bachelor’s degree or at least one year of administrative assistant experience.
• Proficient in Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Welcome and greet visitors and answer questions in a warm, friendly manner.
• Order and restock office supplies, snacks, and beverages weekly/biweekly.
• Maintain kitchen and common areas; ensure organization and stock.
• Assist with onsite events: decor, catering, and supplies.
• Support HR and hiring managers with scheduling needs.
• Coordinate candidate logistics for on-site interviews, including registering guests and arranging lunch.
• Provide support to R&D Executive team as needed and prepare for large meetings.
• Assist with outgoing shipping and other office projects.

Skills

Microsoft Office

Communication skills

Detail-oriented

Team player

Independent worker

Education

Bachelor’s degree or 1 year admin experience

Job description

Our client, a dynamic biotechnology, is seeking an energetic, efficient, and versatile Office Coordinator to join their growing team! The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to grow and develop your skills,

This role is 5 days onsite weekly.

Responsibilities:

• Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner.
• Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis.
• General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies.
• Help with onsite events, including decorating, ordering catering and any necessary supplies
• Assist with researching company swag/merchandise items and placing order
• Help handle administrative tasks for new hires
• Support hiring managers and the HR team with scheduling needs
• Communicate with candidates in a professional and timely manner, acting as the \"face of the company\" throughout the candidate’s experience
• Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.)
• Support R&D Executive team as needed
• Provide preparation support for large meetings (BOD, Town Halls, guest speakers)
• Assist with outgoing shipping as needed
• Assist with additional office projects as needed

Basic Qualifications:

• Bachelor’s degree or at least one year of administrative assistant experience, ideally in a fast-paced dynamic professional environment preferred.
• Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint.
• Must have a positive \"can do\" attitude and be a team player while also being able to work well independently.
• Must have strong written and verbal communication skills.
• Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
• Ability to handle confidential information with discretion.
• Must be a 'people person' as you will be heavily interacting with staff, vendors, candidates and assisting with social events by bringing a positive and upbeat attitude.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.