Office Coordinator

Array Tech, Inc.; Chandler (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Array Tech, Inc. is seeking an Office Coordinator to represent the company and coordinate day-to-day office activities. You will build relationships with stakeholders and support leadership with calendar management, events, and administrative tasks.

The ideal candidate has strong communication and organizational skills, 2+ years of experience in an office environment, and the ability to work on-site in a fast-paced setting. Bachelor’s degree is preferred.

Qualifications

• Must have high school diploma or equivalent and 2 years of general administrative experience
• Bachelor's degree preferred in Business Administration, HR or related field
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to manage multiple tasks

Responsibilities

• Represent the company and build internal and external relationships with stakeholders
• Coordinate day-to-day office activities and maintain organized common areas
• Organize meetings, manage calendars, and assist with office and facilities tasks
• Take inventory, manage office supplies, and place vendor orders
• Plan team meetings and events, arrange catering and AV setup for meetings
• Create admin checklists, prepare materials, and improve processes
• Support across departments with data entry, filing, scanning, and reporting
• Handle confidential information with discretion and work independently in a fast-paced environment
• Assist with onboarding and other duties as assigned

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

High School Diploma or equivalent

Bachelor's degree in Business Administration or HR

Tools

Microsoft Office

Job description

Job Description: Office Coordinator Job Summary: The Office Coordinator will represent the company, build internal and external relationships with various stakeholders, and coordinate day-to-day activities of the office. This person must have strong communication, interpersonal, and organizational skills.

Key Job Responsibilities

Proactively anticipate needs of leadership team and practice high degree of discretion with confidential materials and personal information Ensure common areas are organized and clean, including the breakroom area. General housekeeping activities include preparing coffee, disinfecting countertops, and unloading dishwasher Organize meetings and company events, manage calendars, and assist with general office and facilities activities Regularly take inventory and manage office supplies in common areas and supply room. Place new orders with our vendors as needed Assist with planning and coordination of team meetings, interviews, and events. Proactively print prepared materials attached in the meeting invites, order catering if requested, prepare the conference rooms by testing audio and visual equipment for connectivity and ensuring the rooms are neat and orderly before and after meetings Quickly respond to requests. Create admin checklists, vendor and inventory lists, and identify improvements in processes Actively engage with all departments and help with projects, data entry, filing, scanning, reports, organization, and planning Other duties as assigned

Qualifications

High School Diploma or equivalent 2 years of previous general administrative and office experience Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to use good judgement, work independently and efficiently complete tasks Ability to work on-site in a fast-paced environment Please note, we do not offer sponsorship for this role. U.S. Citizens or US Permanent Residency (green card holders) is required.

Preferred Qualifications

Bachelors degree in Business Administration, HR, or related field 3+ years of general office experience with a public company Strong analytical and problem-solving skills Excellent interpersonal and customer service skills Self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time Exceptional time-management skills and can adjust quickly to last minute changes

At Array Tech, Inc., we strive to lead with our culture, and believe that our people are a key enabler of our future state. Our total rewards philosophy supports Array’s ability to attract, develop, and retain our employees. We offer competitive compensation, benefits and wellness programs that align with the local markets where we do business. Array Tech, Inc. offers equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity, and gender expression, or any other legally protected status. #LI-JS1At ARRAY, we believe in cultivating and inspiring leadership, teamwork and creativity among all our team members. These values not only contribute to the growth of those who work at ARRAY but their local communities as well. We hire the best people, give them every possible opportunity to learn, grow, and develop and reward them for their contributions. Join our team of hard-working professionals dedicated to delivering exceptional products and customer service while making the world a better place for generations to come.