Office Manager

Array Labs Inc.; Redwood City (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Commuter benefits

Job summary

A technology firm in Redwood City is seeking a full-time Office Manager to oversee all office operations and create a welcoming workplace environment. The role includes managing facilities, supporting executives, and organizing team events. Candidates should have 5-10 years of relevant experience, strong organizational and communication skills, and be available to work on-site. The position offers a salary range of $70,000 - $100,000 and a comprehensive benefits package.

Qualifications

• 5-10 years of experience in office management or administrative support.
• Available to work on-site five days a week.
• Must be a U.S. citizen or authorized to access ITAR-controlled environments.

Responsibilities

• Serve as the primary point of contact for office operations.
• Maintain an organized office environment.
• Provide administrative support to the COO.
• Plan and execute team events.
• Coordinate new hire onboarding logistics.

Skills

Organizational skills

Communication

Time management

Initiative

Proficiency in Google Workspace

Tools

Google Workspace

Slack

Job description

About the Job

Array Labs is seeking a full‑time Office Manager to serve as the operational heart of our headquarters, on‑site, five days a week. You will own everything that makes our office a great place to work, from managing facilities and vendors to coordinating team events and providing administrative support. This role is ideal for someone who takes genuine pride in creating an exceptional workplace experience and finds satisfaction in making an organization run smoothly behind the scenes.

Responsibilities

• Serve as the primary point of contact for all office operations, including facilities, vendors, building management, and day‑to‑day office needs
• Maintain a well‑stocked, organized, and welcoming office environment, proactively managing supplies, equipment, and services
• Provide administrative support to the COO, assist with email and calendar management, as well as booking travel and expense tracking
• Plan and execute team events, company off‑sites, all‑hands logistics, and recurring office celebrations
• Coordinate new hire onboarding logistics, including desk set‑up, office access, welcome kits, and first‑day experience
• Manage meeting room scheduling, visitor management, catering, mail, and package handling
• Coordinate office visitors (candidates, vendors, investors), including greeting and welcoming guests, conducting office tours, etc.
• Oversee ongoing maintenance, janitorial service, and as‑needed repairs in the office

Basic Qualifications

• 5‑10 years of experience in office management, administrative assistance, or workplace operations
• Available to work on‑site five days a week
• Strong organizational and time‑management skills, with the ability to juggle multiple priorities in a fast‑moving environment
• Warm, proactive communicator who takes initiative and follows through
• Proficient with Google Workspace (Gmail, Calendar, Drive) and workplace tools, such as Slack
• Must be a U.S. citizen, lawful permanent resident, or otherwise authorized to access ITAR‑controlled environments

Preferred Skills & Experience

• Experience in office management at a startup or high‑growth technology company
• Proven track record in planning company events, off‑sites, or team programming
• Experience providing administrative support to C‑Suite executives and/or operations team
• Familiarity with facilities management, office space planning, or office build‑outs
• Experience managing vendor relationships and negotiating office service contracts
• Comfort with expense management tools, such as Ramp
• Exceptional attention to detail and ability to manage confidential information with discretion
• Strong sense of ownership and proactive nature
• Comfortable with ambiguity and shifting priorities in a fast‑moving, mission‑driven organization
• Enthusiasm for Array Labs’ mission and curiosity about the aerospace industry

Compensation & Benefits

Our hiring and compensation strategy is simple: find uncommonly good people and pay them uncommonly well.

We offer high flexibility between salary and equity‑based compensation. Final candidates can choose from three compensation mixes: low, medium, or high equity. Equity is a significant component of total compensation, and we aim to provide meaningful ownership for this role.

Full‑time employees also enjoy a comprehensive benefits package including health, dental, vision, a 401(k) with company match, commuter benefits, and more.

$70,000 - $100,000 a year

ITAR Requirements

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity Employer

Array Labs is an Equal Opportunity Employer. Employment decisions are made on the basis of merit, competence, and job qualifications and will not be influenced in any manner by gender, color, race, ethnicity, national origin, sexual orientation, religion, age, gender identity, veteran status, disability status, marital status, mental or physical disability or any other legally protected status.

If you require a reasonable accommodation during the application or interview process, please let us know.