Office Coordinator

Manning Personnel Group, Inc.; Waltham (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Manning Personnel Group, Inc. in Waltham, MA is seeking an Office Coordinator to support a growing team and ensure smooth daily operations. You will provide a professional front-desk presence, assist with administrative tasks, and help coordinate travel and meetings.

The ideal candidate is highly organized, communicates effectively, and is proficient in Microsoft Office, able to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree or relevant experience in an administrative support role.
• Excellent written and verbal communication skills.
• Highly organized and detail oriented in a fast-paced office.

Responsibilities

• Administrative duties including filing, printing, faxing, copying, scanning, and shredding.
• Process expense reports and manage kitchen and office supplies.
• Arrange travel for non-management team members.
• Serve as the face and voice of the company.
• Maintain and stock the kitchen and office supply room.
• Sort mail and distribute to employees daily.
• Manage calendars for conference rooms; set up calls and GoToMeeting.
• Coordinate outside guest seminars and meetings, including room setup.
• Assist with weekly company socials and events.
• Support HR with coordinating candidate visits and travel.

Skills

High organization

Excellent communication

Detail oriented

Microsoft Office

Education

Bachelor's degree or relevant experience

Tools

Microsoft Office

Job description

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

Duties and Responsibilities:

• Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
• Travel arrangements for non-management team members
• Serve as the face and voice of the company
• Maintaining and stocking the kitchen daily
• Maintaining and stocking the office supply room, ordering supplies as needed
• Picking up the mail daily and distributing it to employees
• Manage calendars for conference rooms; set up conference calls and GoToMeeting
• Coordinate outside guest seminars and meetings; including but not limited to room set-up
• Assist with planning and set up of weekly company socials and company events
• Assist HR team with coordinating candidate visits, booking candidate travel and lunches
• Other ad-hoc projects as needed

Qualifications and Skills

• Bachelor's Degree or relevant experience working in an administrative support role, outward facing
• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional written and verbal communication skills
• Proficient in Microsoft Office

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.