Office Coordinator

Array Technologies; Chandler (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Array Technologies in Chandler, AZ seeks an Office Coordinator to represent the company, build relationships with stakeholders, and coordinate day-to-day office activities.

You will manage calendars, organize meetings and events, handle supplies, and support various departments while maintaining discretion with confidential information.

This role requires strong communication, organizational skills, and the ability to work on-site in a fast-paced environment.

Qualifications

• Two years of general administrative and office experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work on-site in a fast-paced environment.
• No sponsorship available; US Citizens or US Permanent Residency required.

Responsibilities

• Proactively anticipate needs of leadership team and practice discretion with confidential materials.
• Ensure common areas are organized and clean, including breakroom; perform light housekeeping and prep of coffee.
• Organize meetings and company events; manage calendars; assist with office and facilities tasks.
• Regularly take inventory; manage office supplies; place orders with vendors.
• Assist with planning and coordination of team meetings, interviews, and events; print materials; arrange catering; set up conference rooms.
• Create admin checklists, vendor and inventory lists; identify process improvements.
• Engage with all departments; assist with projects, data entry, filing, scanning, reports, and planning.
• Other duties as assigned.

Skills

Office administration

Microsoft Office

Communication

Organization

Education

High School Diploma

Bachelor's degree

Job description

Job Summary

The Office Coordinator will represent the company, build internal and external relationships with various stakeholders, and coordinate day-to-day activities of the office. This person must have strong communication, interpersonal, and organizational skills.

Job Description

Office Coordinator

Job Summary

The Office Coordinator will represent the company, build internal and external relationships with various stakeholders, and coordinate day-to-day activities of the office. This person must have strong communication, interpersonal, and organizational skills.

Key Job Responsibilities

• Proactively anticipate needs of leadership team and practice high degree of discretion with confidential materials and personal information
• Ensure common areas are organized and clean, including the breakroom area. General housekeeping activities include preparing coffee, disinfecting countertops, and unloading dishwasher
• Organize meetings and company events, manage calendars, and assist with general office and facilities activities
• Regularly take inventory and manage office supplies in common areas and supply room. Place new orders with our vendors as needed
• Assist with planning and coordination of team meetings, interviews, and events. Proactively print prepared materials attached in the meeting invites, order catering if requested, prepare the conference rooms by testing audio and visual equipment for connectivity and ensuring the rooms are neat and orderly before and after meetings
• Quickly respond to requests. Create admin checklists, vendor and inventory lists, and identify improvements in processes
• Actively engage with all departments and help with projects, data entry, filing, scanning, reports, organization, and planning
• Other duties as assigned

Qualifications

• High School Diploma or equivalent
• 2 years of previous general administrative and office experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to use good judgement, work independently and efficiently complete tasks
• Ability to work on-site in a fast-paced environment
• Please note, we do not offer sponsorship for this role. U.S. Citizens or US Permanent Residency (green card holders) is required.

Preferred Qualifications

• Bachelors degree in Business Administration, HR, or related field
• 3+ years of general office experience with a public company
• Strong analytical and problem-solving skills
• Excellent interpersonal and customer service skills
• Self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
• Exceptional time-management skills and can adjust quickly to last minute changes

At Array Tech, Inc., we strive to lead with our culture, and believe that our people are a key enabler of our future state. Our total rewards philosophy supports Array’s ability to attract, develop, and retain our employees. We offer competitive compensation, benefits and wellness programs that align with the local markets where we do business.

Array Tech, Inc. offers equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity, and gender expression, or any other legally protected status.