OFFICE ASSOCIATE II

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 42,981,000 - 69,916,000; Full time

Job summary

The University of Alabama at Birmingham's Department of Anesthesiology and Perioperative Medicine seeks an experienced administrative support professional to handle standard clerical duties, travel arrangements, mail routing, calendar management and grant-related administrative tasks.

This regular day shift onsite role requires strong organizational skills, discretion with confidential information, and the ability to support researchers and administrative teams in a busy academic medical

Qualifications

• Administrative experience required and familiarity with standard clerical duties.
• Knowledge of mail routing and basic records management.
• Ability to make travel arrangements and schedule appointments.

Responsibilities

• Under general supervision, performs standard clerical and administrative duties.
• Reads, prioritizes and routes incoming mail.
• Makes travel arrangements and reservations.
• Schedules appointments.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• Drafts and types correspondence.
• May supervise other support personnel.
• May handle confidential information, dictation and transcription.
• May verify insurance and process medical record requests.

Skills

Administrative experience

Education

High School diploma or GED

Job description

University of Alabama at Birmingham

The Department of Anesthesiology and Perioperative Medicine is seeking an experienced administrative support professional to perform administrative functions associated with research activities and grant support.

Key Roles & Responsibilities

• Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience.
• Reads, prioritizes and routes incoming mail.
• Makes travel arrangements and reservations.
• Schedules appointments.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• Drafts and types correspondence.
• May supervise other support personnel.
• May handle confidential information, dictation and transcription.
• May verify insurance and process medical record requests.

Skills

Knowledge, Skills, Abilities & Work Characteristics

Administrative experience

Hourly Range

$15.00 $24.40

Education

• High School diploma or GED
• And five (5) years of related experience required

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

311100000 Anesthesiology Chair Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite