ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 25,000 - 41,000; Full time

Benefits offered by this job

Hybrid eligible

Job summary

The University of Alabama at Birmingham is seeking an administrative professional to provide essential support across a school, department or unit. The role includes budget maintenance, personnel processing, policy communication, and office management to ensure smooth operations in a busy academic environment.

You will interface with internal and external stakeholders, coordinate programmatic activities, and may supervise clerical staff. Hybrid work arrangement offered with day shifts.

Qualifications

• Bachelor's degree in a related field and one year of related experience or equivalent.
• Proficiency in Microsoft Office and strong written and verbal communication.
• Ability to prioritize tasks, manage time effectively and deliver quality service.

Responsibilities

• Provides administrative and business support services including budget maintenance and personnel processing.
• Coordinates programmatic functions and interfaces with internal and external constituencies.
• Supervises clerical staff and supports grants/contracts administration.
• Prepares financial reports and analyzes as required.
• Interacts with vendors and maintains confidential information securely.

Skills

Strong organization

Microsoft Office

Communication skills

Time management

Budget reconciliation

Customer service

Problem solving

Team collaboration

Education

Bachelor's degree in related field

Tools

Oracle HR/Finance

Job description

General Responsibilities

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operation at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

The University of Alabama at Birmingham

General Responsibilities

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operation at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Key Duties & Responsibilities

• Provides administrative and business support services for a school, department, unit, or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, and preparation of financial reports.
• Coordinates programmatic functions and/or special assignments as requested.
• Interfaces with internal and external constituencies; may maintain vendor relationships.
• May provide oversight of clerical/secretarial support staff.
• Performs other duties as assigned.

Hourly Pay Range: $18.35 – $29.80

Minimum Requirements

Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.

Knowledge / Skills / Abilities

• Strong organization skills
• Strong skills in Microsoft Office
• Excellent written and interpersonal communication skills
• Prioritization and time management skills
• Budget Reconciliation
• Experience using UAB's ORACLE HR/Finance system is strongly desired
• Experience providing exceptional customer service
• Ability to identify and resolve problems promptly
• Must excel at working in a team environment

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

481200000 Mathematics

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Hybrid Eligible