EXECUTIVE ADMINISTRATOR

UAB Medicine; University (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

UAB Medicine is seeking an experienced Executive Administrator to provide strategic leadership and operational oversight for a large clinical department. This pivotal role encompasses directing a variety of administrative functions, ensuring financial management, and compliance with University policies.

Qualified candidates must possess a Bachelor's degree and at least ten years of related experience. The Executive Administrator serves as the primary representative for the department and collaborates with University leadership to achieve departmental objectives.

Qualifications

• 10 years of progressively responsible related experience is required.
• Experience in managing complex departmental operations.

Responsibilities

• Lead and evaluate departmental operations and administrative functions.
• Oversee financial management, budgeting, and operational planning.
• Coordinate research administration activities.

Skills

Leadership

Financial management

Compliance

Risk management

Personnel management

Education

Bachelor's degree in Accounting, Business, Finance, or a related field

Job description

EXECUTIVE ADMINISTRATOR (ID: T237322)

Position Summary

The University of Alabama at Birmingham (UAB) is seeking an experienced and highly motivated Executive Administrator to provide strategic leadership and operational oversight for a large clinical department. This executive-level position is responsible for directing and managing a broad range of administrative functions, including financial affairs, departmental operations, research administration, risk management, compliance, personnel management, faculty recruitment and retention, and facilities and space planning.

The Executive Administrator serves as the department's primary representative to governmental agencies, foundations, industry partners, and other external organizations. This role works collaboratively with University leadership to support departmental goals while ensuring compliance with institutional policies and regulatory requirements.

Essential Responsibilities

• Direct, plan, organize, monitor, and evaluate complex departmental operations and administrative functions.
• Provide executive oversight for financial management, budgeting, and operational planning.
• Coordinate and oversee research administration activities, ensuring compliance with University policies, grant requirements, and regulatory standards.
• Lead initiatives related to faculty recruitment, retention, and departmental personnel management.
• Manage compliance, risk management, and physical facilities and space utilization.
• Serve as the primary departmental liaison with governmental agencies, foundations, industry partners, and other external organizations.
• Collaborate with University officials to support intramural and extramural research programs.
• Recruit, hire, train, supervise, evaluate, coach, and develop departmental staff.
• Foster a culture of collaboration, accountability, and continuous improvement.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Business, Finance, or a related field.
• Ten (10) years of progressively responsible related experience.

Please Note: Work experience may not substitute for the required education requirement.

Salary

Compensation is competitive and commensurate with education, experience, and qualifications.

Equal Employment Opportunity

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

311840000 Orthopaedic Surgery

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Onsite