ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham; University (FL); Hybrid; USD 25,278 - 41,052; Full time

Job summary

University of Alabama at Birmingham is seeking an Administrative Associate to provide essential administrative and business support within a department. Responsibilities include budget maintenance, personnel processing, policy communication, and facilities management, with potential involvement in grants and contracts administration.

Typical tasks involve coordinating programmatic activities, interfacing with internal and external stakeholders, and supervising clerical staff as needed.

Qualifications

• Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.
• Strong organization skills and proficient in Microsoft Office.
• Excellent written and interpersonal communication skills.
• Experience with budgeting processes and financial reporting is preferred.

Responsibilities

• Provides administrative and business support for a school, department, or clinic including budget maintenance, personnel processing, policy communication, facilities/space management, and database/file management.
• Coordinates programmatic functions and/or special assignments as requested.
• Interfaces with internal and external constituencies and may maintain vendor relationships.
• Oversees clerical/secretarial staff as needed and supports grants and contracts administration.
• Prepares financial reports and analyses as required.

Skills

Organizational skills

Microsoft Office

Written and interpersonal skills

Prioritization

Budget reconciliation

Oracle HR/Finance

Customer service

Problem solving

Team collaboration

Education

Bachelor's degree in related field

Tools

Oracle HR/Finance

Job description

Job Description - ADMINISTRATIVE ASSOCIATE (T238164)

ADMINISTRATIVE ASSOCIATE - ( T238164 )

Description

ADMINISTRATIVE ASSOCIATE The University of Alabama at Birmingham

General Responsibilities: Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operation at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Key Duties & Responsibilities:

1. Provides administrative and business support services for a school, department, unit, or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, and preparation of financial reports.
2. Coordinates programmatic functions and/or special assignments as requested.
3. Interfaces with internal and external constituencies; may maintain vendor relationships.
4. May provide oversight of clerical/secretarial support staff.
5. Performs other duties as assigned.

Hourly Pay Range: $18.35 – $29.80

Qualifications

Minimum Requirements:

Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.

Knowledge / Skills / Abilities:

• Strong organization skills
• Strong skills in Microsoft Office
• Excellent written and interpersonal communication skills
• Prioritization and time management skills
• Budget Reconciliation
• Experience using UAB's ORACLE HR/Finance system is strongly desired
• Experience providing exceptional customer service
• Ability to identify and resolve problems promptly
• Must excel at working in a team environment

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

481200000 Mathematics

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Hybrid Eligible