PROGRAM ADMINISTRATOR II

UAB Medicine; University (FL); On-site; USD 25,278 - 41,052; Full time

Job summary

UAB Medicine seeks a PROGRAM ADMINISTRATOR II to provide logistical support for the Department Chair Office at the School of Nursing in Florida. This role includes personnel support for faculty appointments, project support, data management, and compliance with various requirements.

The ideal candidate will have a Bachelor's degree, strong database management skills, and proficiency in Microsoft Office tools. The hourly rate ranges from $18.35 to $29.80, depending on experience.

Qualifications

• 1 year of related experience or equivalent combination of education and experience.
• Strong organizational, communication, work ethic, and interpersonal skills required.
• Knowledge of UAB specific policies and procedures.

Responsibilities

• Manage hiring and reimbursement paperwork for adjunct instructors.
• Facilitate contract renewal and processing for faculty.
• Provide administrative communications support including manuscript production.
• Maintain accurate input and management of databases.
• Provide confidential administrative support to the Program Manager and Chair.
• Manage department equipment and supplies.

Skills

Database management skills

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Oracle systems

Education

Bachelor's degree in a related field

Job description

PROGRAM ADMINISTRATOR II (T235899)

Description

The University of Alabama at Birmingham (UAB) seeks a PROGRAM ADMINISTRATOR II for the School of Nursing (SON) to administer logistical support for the Department Chair Office, including personnel support for Adjunct, Irregular, Volunteer, and Secondary faculty appointments and actions, project and report support, data management support, and ensuring compliance with licensure, certification, health, and training requirements. The role provides program management/coordination and office support for the Department Chair Office, including calendar management for the Chair, and helps manage recurring events and special projects related to the School of Nursing as assigned by the Department Program Manager II and/or Department Chair.

Responsibilities

• Work under the supervision of the Department Program Manager II with Chair, Associate Deans and SON Human Resources Office to process hiring and reimbursement paperwork for adjunct instructors.
• Facilitate all contract renewal and processing for Adjunct and Irregular faculty appointments.
• Provide administrative support to the Department Program Manager II with communications such as manuscript production, letters of support, PowerPoint presentations, and other departmental correspondence.
• Maintain accurate input, maintenance, and management of appropriate databases and filing systems.
• Provide confidential administrative support to the Program Manager II and Department Chair and assist with additional duties such as data analysis, report preparation, and dissemination.
• Take minutes and transcribe records for departmental meetings and other meetings as requested.
• Represent the department as needed in support roles for internal, campus‑wide, and external meetings when directed, providing project and report support.
• Assist in orienting new department faculty to School and Department processes.
• Manage department equipment, supplies, and designated resource rooms.
• Compose, type, update, proofread, and edit general correspondences, memos, grant materials, presentation materials, forms, and recurring reports; type and monitor correspondence by email; transcribe minutes as requested.
• Run errands, fax, sort and distribute departmental mail, copy, scan, and input materials for the department.
• Serve as backup for other individuals in departments within the School of Nursing.
• Plan and provide logistical and administrative support for projects and events with other Chair support staff as appropriate.
• Act as a resource to faculty, staff, students, and administrators to determine general, financial, and administrative services required to plan and execute the mission of the department and SON.
• Maintain current knowledge of departmental policies, procedures, and regulations, and provide information and assistance to facilitate the daily operations of the Chair office.

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. The position requires database management skills, administrative experience, and demonstrated knowledge of UAB specific policies and procedures. Strong working knowledge of APA formatting, Microsoft Word, Excel, Access, PowerPoint, and Oracle systems is required. Success in this position requires strong organizational, communication, work ethic, and interpersonal skills. All work performed must be in accordance with SON and UAB policies and procedures and the UAB Enterprise Code of Conduct.

Hourly Rate: $18.35 - $29.80

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.