Office Assistant III - Clerical & Records Specialist

Hawaiʻi State Department of Education; Kealakekua (HI); On-site; USD 35,000 - 36,000; Full time

Benefits offered by this job

Holidays

Vacation

Sick Leave

Health Insurance

Retirement Plan

Job summary

Hawaiʻi State Department of Education in Kealakekua, HI is hiring for Office Assistant positions at the Office Assistant II and III levels. This posting covers multiple vacancies at the specified location, with duties spanning document creation, filing, forms processing, and customer information assistance.

Qualifications include standard clerical experience, high school completion, ability to operate office equipment, and supervisory aptitude for roles with responsibility.

Qualifications

• Progressively responsible clerical experience as described in the specification or equivalent training/experience.
• Knowledge of English grammar, spelling, and arithmetic; ability to read and understand instructions.
• Ability to read and understand oral and written instructions and to write simply and directly.
• Supervisory aptitude required for positions with supervisory responsibility.

Responsibilities

• Create, edit, print, store, retrieve and delete documents using word processing and other software.
• Prepare, review and process forms, records, and reports for accuracy and conformance.
• Check records and forms for completeness and accuracy; evaluate information for conformance with requirements.
• Search files and prepare periodic and special reports.
• Compose routine correspondence and letters of acknowledgement.
• Set up and maintain filing systems and revise as needed.
• Provide information and resolve complaints regarding rules and procedures.
• Arrange travel, equipment maintenance, telephone service, and similar matters.
• Provide training and guidance to clerical subordinates performing similar work.

Skills

Clerical tasks

Record keeping

Documentation

Filing

Customer service

Education

High school diploma or equivalent

Administrative/clerical coursework or certificate

Tools

Word processing software

Office equipment operation

Job description

Hawaiʻi State Department of Education in Kealakekua, HI is hiring for Office Assistant positions at the Office Assistant II and III levels. This posting covers multiple vacancies at the specified location, with duties spanning document creation, filing, forms processing, and customer information assistance.

Qualifications include standard clerical experience, high school completion, ability to operate office equipment, and supervisory aptitude for roles with responsibility.