Office Assistant III: Admin Support Leader & Process Improver

Hawaii State Department of Education; Wailuku (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is seeking an Office Assistant III at Wailuku, Hawaii. The position supports clerical tasks, document handling, and reporting within a public school setting.

Responsibilities include creating and editing documents, maintaining filing systems, and handling routine inquiries. The role requires progressively responsible experience and offers a pathway for advancement with potential temporary assignments and training opportunities.

Qualifications

• Knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand oral and written instructions.
• Write simply and directly and compare words and numbers quickly.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy.
• Checks records and forms for completeness and accuracy; assesses conformance with requirements.
• Searches paper and electronic files, extracts, compiles and summarizes information and prepares reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone.
• Determines the need for and/or makes routine orders for supplies or items.
• Makes arrangements for travel, equipment maintenance, and telephone service.
• Provides training and guidance to clerical subordinates.

Skills

English grammar

Arithmetic

Reading instructions

Clear writing

Education

High school diploma

Bachelor’s degree substitution

Tools

Office equipment

Job description

Hawaii State Department of Education is seeking an Office Assistant III at Wailuku, Hawaii. The position supports clerical tasks, document handling, and reporting within a public school setting.

Responsibilities include creating and editing documents, maintaining filing systems, and handling routine inquiries. The role requires progressively responsible experience and offers a pathway for advancement with potential temporary assignments and training opportunities.