Office Assistant III — Clerical & Records Specialist

Hawaii State Department of Education; Waipahu (HI); On-site; USD 31,000 - 42,000; Full time

Job summary

Hawaii State Department of Education at Waipahu Intermediate is seeking an Office Assistant III to handle clerical tasks, manage documents, and support daily office operations.

The role includes processing forms, records, and correspondence; organizing filing systems; handling inquiries; and supervising clerical staff as needed. The position is 12 months with a salary of $3,266 per month.

Qualifications

• Progressively responsible clerical experience as defined for Office Assistant III.
• Clerical tasks, office procedures, and ability to operate office equipment.
• Supervisory aptitude required for supervisory responsibilities.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates information for conformance with established requirements; and processes documents accordingly.
• Searches through paper and electronic files and records; extracts, compiles and summarizes information for periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone explaining rules and procedures.
• Determines need for and/or makes routine orders for supplies, materials or items.
• Makes arrangements for travel, equipment maintenance, telephone service and similar matters.
• Provides training and guidance to clerical subordinates performing work comparable to Office Assistant II.

Skills

Clerical Experience

Office Procedures

Supervisory Aptitude

Education

High school diploma or equivalent

Tools

Office equipment operation

Job description

Hawaii State Department of Education at Waipahu Intermediate is seeking an Office Assistant III to handle clerical tasks, manage documents, and support daily office operations.

The role includes processing forms, records, and correspondence; organizing filing systems; handling inquiries; and supervising clerical staff as needed. The position is 12 months with a salary of $3,266 per month.