Office Assistant II/III: Organized, Detail-Driven Support

Hawaii State Department of Education; Ewa Beach (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is posting multiple Office Assistant III positions at the designated Hawaii location. The appointment is SR-08 with a monthly salary of $3,266.00 for Office Assistant III, with lower level Office Assistant II at $3,141.00 per month available if recruitment needs require.

Responsibilities include document handling, forms processing, records management, filing, communications, and providing information and guidance to staff and applicants.

Qualifications

• High school diploma or equivalent.
• Experience in clerical/office work.
• Ability to follow policies and procedures.

Responsibilities

• Create, edit, print, store, retrieve and delete documents using word processing and other software.
• Prepare, review and process forms, records, reports and applications for accuracy.
• Check records and forms for completeness and accuracy; ensure conformance with requirements.
• Search paper and electronic files; extract, compile and summarize information for reports.
• Draft routine correspondence and acknowledgement letters.
• Set up and maintain filing systems; revise as needed.
• Provide general information and resolve complaints in person or by phone.
• Determine need for routine supplies and place orders as required.
• Arrange travel, equipment maintenance and other related matters.
• Train and guide clerical subordinates performing similar work.

Skills

Document management

Communication

Clerical skills

Education

High school diploma

Tools

Word processing

Spreadsheets

Job description

Hawaii State Department of Education is posting multiple Office Assistant III positions at the designated Hawaii location. The appointment is SR-08 with a monthly salary of $3,266.00 for Office Assistant III, with lower level Office Assistant II at $3,141.00 per month available if recruitment needs require.

Responsibilities include document handling, forms processing, records management, filing, communications, and providing information and guidance to staff and applicants.