Office Assistant III - Document & Admin Lead

Hawaiʻi State Department of Education; Kilauea (HI); On-site; USD 37,692 - 39,192; Full time

Benefits offered by this job

Paid holidays

Vacation days

Sick leave

Health insurance

Life insurance

FSAs

Retirement plan

TSA

Deferred compensation

Disability insurance

Social Security

Workers' Compensation

Union rights

Job summary

Hawaiʻi State Department of Education seeks Office Assistant II/III at the Hawaii location. The posting notes salary bands for Office Assistant II and III, with multiple responsibilities across document handling, forms processing, file management, and reporting.

The role includes training clerical staff and providing information while ensuring policy compliance. Candidates should have progressive clerical experience, strong English grammar, and keyboarding ability.

Qualifications

• Progressively responsible experience or equivalent training/experience.
• Basic experience in English grammar, spelling, arithmetic; read instructions.
• Clerical experience; knowledge of office practices and procedures.
• Supervisor aptitude required for supervisory roles.
• Keyboarding 40 net words per minute and/or ability to use computers.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing software.
• Prepares, reviews and processes forms, records, reports, and applications for accuracy.
• Checks records and forms for completeness and accuracy; ensures conformance with requirements.
• Searches through files, extracts, compiles and summarizes information; prepares reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains filing systems; revises as needed.
• Provides general information and resolves complaints regarding rules and procedures.
• Determines need for routine orders for supplies; makes arrangements for travel and related matters.
• Provides training and guidance to clerical subordinates performing similar work.

Skills

English grammar

Clerical experience

Keyboarding 40 wpm

Computer proficiency

Tools

Word processing software

Office equipment

Job description

Hawaiʻi State Department of Education seeks Office Assistant II/III at the Hawaii location. The posting notes salary bands for Office Assistant II and III, with multiple responsibilities across document handling, forms processing, file management, and reporting.

The role includes training clerical staff and providing information while ensuring policy compliance. Candidates should have progressive clerical experience, strong English grammar, and keyboarding ability.