Clerical & Administrative Assistant (II–III)

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation

Job summary

Hawaiʻi State Department of Education in Honolulu is seeking candidates for Office Assistant positions at the specified location. The postings cover Office Assistant II (SR-06) and Office Assistant III (SR-08), with monthly salaries of $3,141 and $3,266 respectively.

Applications may be considered from applicants at the Office Assistant II level if recruitment is difficult. The duties include creating and handling documents, processing forms, maintaining records, answering inquiries, and

Qualifications

• Basic Experience: knowledge of English grammar, spelling and arithmetic; read and understand instructions; write simply and directly; compare words and numbers quickly.
• Clerical Experience: varied clerical tasks; knowledge of office practices; operate office equipment and systems.
• Supervisory Aptitude is required for positions with supervisory responsibility.
• Keyboarding/typing skill (40 net wpm) is required for some Office Assistant II+ positions.
• Substitutions Allowed: high school graduation may substitute for Basic Experience; substitutions for clerical experience with coursework or credits.
• Quality of Experience: overall experience must show ability to perform duties.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares, reviews and processes forms, records and reports for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformity and processes accordingly.
• Searches through files and records, extracts, compiles and summarizes information and prepares reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files; revises filing systems as necessary.
• Provides information and resolves complaints; explains rules, regulations and procedures.
• Determines the need for routine orders for supplies and materials.
• Makes arrangements for travel, equipment maintenance and telephone service.
• Provides training and guidance to clerical subordinates performing work comparable to Office Assistant II.

Skills

Clerical skills

Attention to detail

English grammar

Education

High school diploma substitutions

15 semester credits substitution for clerical experience

Bachelor-level substitution for clerical experience

Tools

Office equipment operation

Word processing software

Job description

Hawaiʻi State Department of Education in Honolulu is seeking candidates for Office Assistant positions at the specified location. The postings cover Office Assistant II (SR-06) and Office Assistant III (SR-08), with monthly salaries of $3,141 and $3,266 respectively.

Applications may be considered from applicants at the Office Assistant II level if recruitment is difficult. The duties include creating and handling documents, processing forms, maintaining records, answering inquiries, and