Office Assistant III — Admin Support, Records & Reports

Hawaii State Department of Education; Wailuku (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

The Hawaii State Department of Education is seeking Office Assistant II/III positions at the Wailuku site. These roles focus on clerical duties such as document handling, form processing, filing, and customer assistance, with opportunities for supervisory aptitude where applicable.

Applicants should have basic/clerical experience, a high school diploma or equivalent, and keyboarding skills (where required). The posted salary provides monthly rates for Office Assistant II and III levels.

Qualifications

• Knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand oral and written instructions; write clearly and accurately.
• Experience with clerical tasks and office practices and procedures.
• Supervisory aptitude may be required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing software and other tools.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance.
• Checks records and forms for completeness and accuracy; processes documents according to policies and procedures.
• Searches through paper and electronic files; extracts, compiles and summarizes information; prepares reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains filing systems; revises filing systems as needed.
• Provides general information and resolves complaints; explains rules and procedures.
• Determines the need for routine orders for supplies and materials.
• Makes travel, equipment maintenance and telephone service arrangements.
• Provides training and guidance to clerical subordinates performing work similar to Office Assistant II.

Skills

English grammar

Arithmetic

Reading comprehension

Typing speed 40 wpm

Education

High school diploma or equivalent

Tools

Word processing software

Job description

The Hawaii State Department of Education is seeking Office Assistant II/III positions at the Wailuku site. These roles focus on clerical duties such as document handling, form processing, filing, and customer assistance, with opportunities for supervisory aptitude where applicable.

Applicants should have basic/clerical experience, a high school diploma or equivalent, and keyboarding skills (where required). The posted salary provides monthly rates for Office Assistant II and III levels.