Office Assistant II/III — Efficient Admin & Records Pro

Hawaii State Department of Education; Kailua, Honolulu (HI, HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is seeking Office Assistant II to III in Hawaii. The posting specifies salary ranges for Office Assistant II at $3,141.00 per month and Office Assistant III at $3,266.00 per month, with responsibilities spanning document handling, forms processing, records management and customer assistance.

Required foundational clerical experience, English grammar, and the ability to work with filing systems and office technologies.

Qualifications

• Basic experience in English grammar, spelling, and arithmetic; ability to read and understand instructions; write simple and direct copy and compare words accurately.
• Clerical experience involving varied office tasks and knowledge of office procedures; ability to operate office equipment and systems.
• Supervisory aptitude is required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance with policies and procedures; processes documents accordingly.
• Searches through paper and electronic files; extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files; revises filing systems as necessary.
• Provides general information and resolves complaints regarding rules, regulations, policies and procedures.
• Determines the need for and/or makes routine orders for supplies and materials.
• Makes arrangements for travel, equipment maintenance, telephone service, and similar matters.
• Provides training and guidance to subordinates performing clerical work.

Job description

Hawaii State Department of Education is seeking Office Assistant II to III in Hawaii. The posting specifies salary ranges for Office Assistant II at $3,141.00 per month and Office Assistant III at $3,266.00 per month, with responsibilities spanning document handling, forms processing, records management and customer assistance.

Required foundational clerical experience, English grammar, and the ability to work with filing systems and office technologies.