Senior Office Assistant: Admin Pro, Records & Reports

Hawaii State Department of Education

Hawaii

On-site

USD 35,000 - 36,000

Full time

9 days ago

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Job summary

The Hawaii State Department of Education is filling multiple Office Assistant positions at the specified location. The authorized level is Office Assistant III, with Office Assistant II as a fallback in recruitment difficulties.

The role emphasizes document handling, forms processing, and filing systems, supporting the office with daily clerical tasks. Salary ranges per month reflect SR-06 to SR-08 levels, and the program expects applicants with basic to moderate clerical experience and

Qualifications

Basic experience demonstrating knowledge of English grammar, spelling, arithmetic.
Clerical tasks experience and knowledge of office practices.
Supervisory aptitude may be required for positions with supervisory responsibility.

Responsibilities

Create, edit, print, store and retrieve documents using word processing and software.
Prepare, review and process forms, records, and applications for accuracy.
Check records and forms for completeness and accuracy; ensure conformance to requirements.
Search and summarize information; prepare periodic and special reports.
Compose routine correspondence and letters of acknowledgement.
Set up and maintain paper and electronic filing systems.
Provide information and resolve complaints regarding rules and procedures.
Determine needs for routine supplies and place orders as needed.
Arrange travel, equipment maintenance, and telephone services; supervise clerical subordinates.