Office Assistant III: Admin Support & File Mgmt

Hawaii State Department of Education; Kapolei, Honolulu (HI, HI); On-site; USD 33,000 - 40,000; Full time

Job summary

Hawaii State Department of Education is seeking an Office Assistant III to perform a range of clerical duties and document management tasks. The role requires strong English grammar, basic and clerical experience, and keyboarding proficiency to handle word processing and filing tasks.

The position includes preparing forms, maintaining filing systems, processing records, and assisting with reports. Training and guidance for staff are part of the responsibilities, with opportunity for career

Qualifications

• Basic Experience: 1/2 year; Clerical Experience: 1 year; Supervisory Aptitude is required for supervisory roles; Total Experience: 1-1/2 years.
• Keyboarding/Typing: 40 net words per minute for some positions.
• Substitutions: high school diploma or equivalent may substitute for Basic Experience; clerical experience substitutions available; college coursework substitutions.
• Education in a bachelor's program may substitute for clerical experience; fifteen credits equals six months of experience.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing software.
• Prepares, reviews, and processes forms, records, and reports for accuracy and conformance to requirements.
• Checks records for completeness and accuracy; processes documents per policies and procedures.
• Searches files, extracts and summarizes information, and prepares reports.
• Composes routine correspondence and acknowledgement letters.
• Sets up and maintains paper and electronic files and revises filing systems.
• Provides information and resolves complaints; explains rules and procedures.
• Determines need for routine orders for supplies.
• Arranges travel, equipment maintenance, and telephone service; provides guidance to clerical staff.
• Trains and evaluates clerical subordinates performing Office Assistant II duties.

Skills

Keyboarding 40 wpm

Word processing

Computer literacy

Education

High school diploma or equivalent substituted for basic experience

Tools

Office equipment

Job description

Hawaii State Department of Education is seeking an Office Assistant III to perform a range of clerical duties and document management tasks. The role requires strong English grammar, basic and clerical experience, and keyboarding proficiency to handle word processing and filing tasks.

The position includes preparing forms, maintaining filing systems, processing records, and assisting with reports. Training and guidance for staff are part of the responsibilities, with opportunity for career