Office Assistant - Document Workflow and Admin Support

Hawaii State Department of Education; Ewa Beach (HI); On-site; USD 33,000 - 45,000; Full time

Job summary

Hawaii State Department of Education is seeking an Office Assistant III at the specified location. The role involves handling documents with word processing software, preparing forms and reports, and maintaining filing systems. Candidates should meet general clerical experience requirements and possess basic English and math skills.

The position emphasizes accuracy, organizational ability, and effective communication to support school operations and public service.

Qualifications

• Knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand instructions, and to write clearly.
• Basic skills in using word processing and office software.
• Familiarity with filing systems and clerical procedures.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing software.
• Prepares, reviews and processes forms, records, and reports for accuracy.
• Checks records and forms for completeness and accuracy; ensures conformance with requirements.
• Searches files, extracts, compiles and summarizes information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains filing systems and revises as needed.

Skills

English grammar

Spelling

Arithmetic

Reading comprehension

Clear writing

Education

High school diploma (substitution allowed)

Clerical/office curriculum coursework (15 credits)

Bachelor's degree substitution for clerical experience

Education in a baccalaureate program substituted for clerical experience

Tools

Word processing software

Office equipment & technologies

Computers

Job description

Hawaii State Department of Education is seeking an Office Assistant III at the specified location. The role involves handling documents with word processing software, preparing forms and reports, and maintaining filing systems. Candidates should meet general clerical experience requirements and possess basic English and math skills.

The position emphasizes accuracy, organizational ability, and effective communication to support school operations and public service.