Advanced Administrative Assistant & Records Specialist

Hawaii State Department of Education; Honolulu (HI); On-site; USD 33,000 - 40,000; Full time

Job summary

Hawaii State Department of Education is seeking an Office Assistant III to support administrative functions at the Honolulu location. The role includes document creation, processing forms, filing, and handling routine inquiries.

Applicants should have basic clerical experience, strong English skills, and proficiency with word processing and office technologies. The position may involve supervisory responsibilities and requires adherence to policies and procedures.

Qualifications

• : English grammar, spelling, and arithmetic knowledge
• : Ability to read and understand instructions; write simply and directly; compare words and numbers quickly and accurately
• : Knowledge of office practices and procedures; operate office equipment and technologies
• : Supervisory aptitude is required for supervisory positions; demonstrated potential through assignments or training

Responsibilities

• Create, edit, print, store, retrieve and delete documents using word processing and other software.
• Prepare, review and process forms, records, and reports for accuracy and conformance to requirements.
• Check records and forms for completeness and accuracy; evaluate information for conformance and process accordingly.
• Search files and extract, compile and summarize information to prepare reports.
• Compose routine correspondence and letters of acknowledgement.
• Set up and maintain filing systems and revise as needed.
• Provide information and resolve complaints regarding rules, regulations, policies and procedures.
• Arrange travel, equipment maintenance, and other arrangements.
• Provide training and guidance to clerical subordinates performing work at the Office Assistant II level.

Skills

Keyboarding 40 WPM

English grammar

Office software

Education

High school diploma or equivalent

Tools

Word processing

Job description

Hawaii State Department of Education is seeking an Office Assistant III to support administrative functions at the Honolulu location. The role includes document creation, processing forms, filing, and handling routine inquiries.

Applicants should have basic clerical experience, strong English skills, and proficiency with word processing and office technologies. The position may involve supervisory responsibilities and requires adherence to policies and procedures.