Facilities Admin III - Operations & Records Coordinator

Hawaii State Department of Education; Hawaii; On-site; USD 33,000 - 45,000; Full time

Job summary

Hawaii State Department of Education is seeking Office Assistant III positions at the specified location. The role involves document handling, form processing, and records management across a variety of clerical tasks.

The job requires basic to clerical experience, potential supervisory aptitude, and keyboarding/typing proficiency; substitutions for education and experience are allowed according to policy.

Qualifications

• Basic Experience: knowledge of English grammar, spelling, and arithmetic; ability to read and understand instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical Experience: experience with various clerical tasks, knowledge of office practices/procedures, and ability to operate office equipment and filing systems.
• Supervisory Aptitude is required for positions with supervisory responsibility, demonstrated via leadership tasks or training and favorable supervisor evaluations.
• Keyboarding/Computer Skill Requirement: some positions require keyboarding proficiency (40 net wpm) and ability to use computers/word processing/software.
• Substitutions: high school diploma may substitute for Basic Experience; excess clerical experience may substitute for Basic Experience; courses or degrees may substitute for clerical experience.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares, reviews and processes forms, records, reports, and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance and processes accordingly.
• Searches through files to extract, compile and summarize information and prepare reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files; revises filing systems as necessary.
• Provides general information and resolves complaints in person or by phone regarding rules, regulations and policies.
• Determines need for and makes routine orders for supplies and items.
• Arranges travel, equipment maintenance, telephone service and related matters.
• Provides training and guidance to clerical subordinates and reviews their work.

Skills

English grammar

Arithmetic

Reading comprehension

Typing

Education

High school diploma or equivalent

Clerical/office procedures training

Tools

Word processing software

Office equipment

Job description

Hawaii State Department of Education is seeking Office Assistant III positions at the specified location. The role involves document handling, form processing, and records management across a variety of clerical tasks.

The job requires basic to clerical experience, potential supervisory aptitude, and keyboarding/typing proficiency; substitutions for education and experience are allowed according to policy.