Facilities Admin Assistant III - Office Support

Hawaii State Department of Education; Honolulu (HI); On-site; USD 33,000 - 40,000; Full time

Job summary

The Hawaii State Department of Education seeks an Office Assistant III in Honolulu for a clerical role handling document creation, editing, filing, data entry, and basic records management. You will draft correspondence, maintain filing systems, and support staff with routine administrative tasks.

The position requires scanning and processing forms, responding to inquiries, coordinating travel and supplies, and providing training or supervision to clerical staff as needed.

Qualifications

• Basic English grammar, spelling, arithmetic knowledge.
• Experience performing clerical tasks and using office systems.
• Supervisory aptitude may be required for specific roles.

Responsibilities

• Create, edit, print, store, retrieve and delete documents.
• Prepare forms, records, reports and other documents for accuracy.
• Check records and process documents per procedures.
• Search files, extract information and prepare reports.
• Compose routine correspondence and acknowledgements.
• Set up and maintain paper/electronic filing systems.
• Provide information and resolve inquiries about rules and procedures.
• Determine needs and/or place routine orders for supplies.
• Arrange travel, equipment maintenance and related matters.
• Provide training and guidance to clerical staff.

Skills

Typing 40 wpm

WinWORD/Word processing

English grammar

Clerical communication

Education

High school diploma or equivalent

Clerical/office training certificate

Bachelor’s degree (substitution)

Tools

Word processing software

Office equipment operation

Job description

The Hawaii State Department of Education seeks an Office Assistant III in Honolulu for a clerical role handling document creation, editing, filing, data entry, and basic records management. You will draft correspondence, maintain filing systems, and support staff with routine administrative tasks.

The position requires scanning and processing forms, responding to inquiries, coordinating travel and supplies, and providing training or supervision to clerical staff as needed.