Office Assistant III: Admin Pro & Filing Specialist

Hawaiʻi State Department of Education; Kaaawa (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education in Hawaii announces Office Assistant II and III positions at the Kaaawa location. The roles involve clerical duties, document handling, records management, and providing information to staff and the public.

Applicants should meet basic clerical experience requirements and may substitute education for experience. Salary reflects the SR-06 to SR-08 scale with benefits and standard civil service considerations.

Qualifications

• Basic Experience: English grammar, spelling, arithmetic; read and understand instructions; write simply and directly; compare words and numbers quickly and accurately.
• Clerical Experience: variety of clerical tasks; knowledge of office practices; operate office equipment and technologies.
• Sup supervisory aptitude required for supervisory roles.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and documents for accuracy.
• Checks records and forms for completeness and conformance with requirements; processes documents per policies.
• Searches through files, extracts, compiles and summarizes information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files; revises filing systems.

Job description

Hawaiʻi State Department of Education in Hawaii announces Office Assistant II and III positions at the Kaaawa location. The roles involve clerical duties, document handling, records management, and providing information to staff and the public.

Applicants should meet basic clerical experience requirements and may substitute education for experience. Salary reflects the SR-06 to SR-08 scale with benefits and standard civil service considerations.