Office Assistant II/III - Clerical Specialist & Team Support

Hawaii State Department of Education; Wailuku (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

The Hawaii State Department of Education is hiring Office Assistant II and III at the Wailuku location. The posting notes SR-06 and SR-08 salary levels, with responsibilities spanning document handling, recordkeeping, correspondence, filing, and general clerical support.

Candidates should meet specified experience and education requirements and be prepared for a clerical-focused role. Temporary and permanent considerations may apply; applicants must follow Hawaii state hiring rules and submit

Qualifications

• Basic English grammar, spelling and arithmetic knowledge.
• Ability to read and understand oral and written instructions; write simply and directly.
• Clerical experience in office practices and procedures.
• Supervisory aptitude for positions with supervisory responsibility.
• Keyboarding proficiency (40 net WPM) is commonly required at Office Assistant II and higher.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; processes documents per policies.
• Searches files and records; extracts, compiles and summarizes information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains filing systems; revises as needed.
• Provides general information and resolves inquiries regarding rules and procedures.
• Determines need for supplies and places routine orders.
• Makes arrangements for travel and equipment maintenance.
• Provides training and guidance to clerical subordinates.

Skills

Typing 40 wpm

English grammar

Education

High school diploma or equivalent

Tools

Word processing software

Office equipment

Job description

The Hawaii State Department of Education is hiring Office Assistant II and III at the Wailuku location. The posting notes SR-06 and SR-08 salary levels, with responsibilities spanning document handling, recordkeeping, correspondence, filing, and general clerical support.

Candidates should meet specified experience and education requirements and be prepared for a clerical-focused role. Temporary and permanent considerations may apply; applicants must follow Hawaii state hiring rules and submit