Office Assistant II/III: Dynamic Clerical & Admin Pro

Hawaiʻi State Department of Education; Wailuku (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education in Wailuku, HI, is seeking Office Assistant II/III positions under the SR-06 to SR-08 salary schedule. Duties cover clerical tasks, document handling, and customer service in a public education setting.

Positions are full-time, located at the specified Hawaii site. Minimum experience requirements include basic clerical experience and keyboarding, with substitutions allowed as described in the posting.

Qualifications

• Basic experience in English grammar, spelling and arithmetic; ability to read and understand instructions; write simply and directly.
• Clerical tasks and use of office procedures; operate office equipment and technologies.
• Supervisory aptitude may be required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance and processes accordingly.
• Searches through files and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains files and revises filing systems as necessary.
• Provides general information and resolves complaints by explaining rules and procedures.
• Determines the need for and makes routine orders for supplies.
• Makes arrangements for travel, equipment maintenance, and other similar matters.
• Provides training and guidance to clerical subordinates performing work comparable to Office Assistant II.

Skills

English grammar

Typing 40 wpm

Clerical skills

Education

High school diploma or equivalent

Tools

Word processing

Office equipment

Job description

Hawaiʻi State Department of Education in Wailuku, HI, is seeking Office Assistant II/III positions under the SR-06 to SR-08 salary schedule. Duties cover clerical tasks, document handling, and customer service in a public education setting.

Positions are full-time, located at the specified Hawaii site. Minimum experience requirements include basic clerical experience and keyboarding, with substitutions allowed as described in the posting.