Administrative Support Specialist (Office Assistant II/III)

Hawaiʻi State Department of Education; Kaneohe (HI); On-site; USD 35,053 - 36,448; Full time

Benefits offered by this job

13 paid holidays

Vacation 21 days

Sick Leave 21 days

Health Insurance

Group Life Insurance

Premium Conversion Plan

Flexible Spending Accounts

Retirement Plan

Tax Shelter Annuity (TSA)

Deferred Compensation

Temporary Disability Insurance

Social Security

Workers' Compensation

Union & Collective Bargaining

Job summary

The Hawaii State Department of Education in Kaneohe is posting for Office Assistant positions at the Office Assistant II/III levels. The authorized title is Office Assistant III; recruitment can go down to Office Assistant II if needed.

The role covers document creation, editing, filing, recordkeeping, form processing, information provision, and guidance to clerical staff. It requires basic proofreading, accurate data entry, and adherence to established policies and procedures.

Qualifications

• Progressively responsible experience as described in the table or an equivalent combination of training and experience.
• Basic Experience: English grammar, spelling, arithmetic; read instructions; write simply and directly.
• Clerical Experience: knowledge of office practices; operate office equipment and technology.
• Supervisor Aptitude: required for supervisory roles; demonstrated by prior supervisory experience or training.
• Keyboarding/Computer Skill: 40 net words per minute and/or ability to use computers and word processing software.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.

Skills

English grammar

Clerical experience

Supervisor aptitude

Keyboarding 40 wpm

Job description

The Hawaii State Department of Education in Kaneohe is posting for Office Assistant positions at the Office Assistant II/III levels. The authorized title is Office Assistant III; recruitment can go down to Office Assistant II if needed.

The role covers document creation, editing, filing, recordkeeping, form processing, information provision, and guidance to clerical staff. It requires basic proofreading, accurate data entry, and adherence to established policies and procedures.