Office Assistant III - Admin Support & Document Control

Hawaii State Department of Education; Papaikou (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is posting multiple Office Assistant positions at the Papaikou location. The authorized level is Office Assistant III, with openings also for Office Assistant II during recruitment challenges.

Candidates will handle document processing, filing, reporting, correspondence, and front-line information support. Experience ranges from basic clerical and supervisory aptitude to extensive office operations.

Qualifications

• Basic English grammar, spelling, and arithmetic knowledge; ability to read and understand instructions; write simply and directly; compare words and numbers quickly and accurately.
• Clerical tasks knowledge of office practices; ability to operate office equipment and technologies.
• Supervisory aptitude is required for positions with supervisory responsibility; evidenced by leadership tasks or training with supervisory skills.
• Keyboarding proficiency is required for some positions (40 net WPM); typically at Office Assistant II and higher levels.
• Substitutions allowed include high school graduation, excess clerical experience, and certain coursework or degrees.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance.
• Checks records and forms for completeness and accuracy; processes documents per policies.
• Searches files and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains files; revises filing systems as needed.
• Provides information and resolves complaints, explains rules and procedures.
• Determines the need for routine orders for supplies and other items.
• Makes arrangements for travel and equipment service.
• Provides training and guidance to clerical subordinates performing Office Assistant II work.
• Substitutions and temporary assignments information for TA may be used in applications.

Job description

Hawaii State Department of Education is posting multiple Office Assistant positions at the Papaikou location. The authorized level is Office Assistant III, with openings also for Office Assistant II during recruitment challenges.

Candidates will handle document processing, filing, reporting, correspondence, and front-line information support. Experience ranges from basic clerical and supervisory aptitude to extensive office operations.