Clerical Support Specialist & Office Operations

Hawaii State Department of Education; Kealakekua, Honolulu (HI, HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is filling Office Assistant III positions at the Kealakekua, Hawaii location with a pathway from Office Assistant II if recruiting difficulties occur. You will handle word processing tasks, forms processing, filing, and customer interactions, supporting daily school operations.

Experience requirements include basic-English, clerical, and supervisory aptitude where applicable; travel arrangements and supply orders are part of the responsibilities, with a focus

Qualifications

• Basic Experience: Knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical Experience: Experience involving a variety of clerical tasks and knowledge of office practices and procedures.
• Supervisory Aptitude: Required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformity with requirements; processes documents per policies.
• Searches through a variety of files and records, extracts, compiles and summarizes information and prepares reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides information and resolves complaints in person or over the phone.
• Determines the need for and/or makes routine orders for supplies, materials.
• Makes arrangements for travel, equipment maintenance, and telephone service.
• Provides training and guidance to clerical subordinates performing work comparable to Office Assistant II.

Job description

Hawaii State Department of Education is filling Office Assistant III positions at the Kealakekua, Hawaii location with a pathway from Office Assistant II if recruiting difficulties occur. You will handle word processing tasks, forms processing, filing, and customer interactions, supporting daily school operations.

Experience requirements include basic-English, clerical, and supervisory aptitude where applicable; travel arrangements and supply orders are part of the responsibilities, with a focus