Office Assistant

Gma Mechanical; Terryville (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Competitive Compensation

Career Growth Opportunities

Job summary

Gma Mechanical in United States, New York is seeking an Office Assistant to support our office staff. You will answer phone calls, schedule service visits, prepare contracts and proposals, and handle basic administrative tasks with a friendly, organized approach.

The ideal candidate has a high school diploma, is highly organized, and proficient with Microsoft Word, Outlook, and QuickBooks. Prior administrative experience and familiarity with office equipment are a plus; strong communication is

Qualifications

• High school diploma/GED required; Associate's degree or administrative training preferred.
• Previous experience as Administrative Assistant or in a similar role.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and QuickBooks.
• Highly organized with excellent time management skills and the ability to prioritize projects.

Responsibilities

• Answer incoming phone calls
• Schedule service calls and maintain a schedule
• Communicate with office staff, field technicians and vendors
• Write emails, memos, and letters and distribute them appropriately; Contribute to company monthly reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Skills

Time management

Organization

Written communication

Verbal communication

Education

High school diploma/GED

Associate's degree or administrative training

Tools

Microsoft Word

Outlook

QuickBooks

Printers & fax machines

Job description

Job Summary

We are seeking a motivated and outgoing

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling service calls, ordering part, typing contracts and proposals and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls
• Schedule service calls and maintain a schedule
• Communicate with office staff, field technicians and vendors
• Write emails, memos, and letters and distribute them appropriatelyContribute to company monthly reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate's degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and QuickBooks
• Highly organized with excellent time management skills and the ability to prioritize projects