Administrative Assistant

Ron Jon Heating And Cooling; East Hanover (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Health insurance

Opportunity for advancement

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

A local heating and cooling company in New Jersey is seeking a motivated Administrative Assistant to support office staff by managing phone calls, scheduling appointments, and organizing meetings. The ideal candidate should have strong organizational skills and be proficient in Microsoft Office. Previous administrative experience is preferred. Competitive compensation and benefits are offered.

Qualifications

• High school diploma/GED required.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment (printers, fax machines).

Responsibilities

• Answer incoming phone calls and route them appropriately.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters.

Skills

Excellent written and verbal communication skills

Highly organized

Time management

Customer service skills

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Benefits

• 401(k)
• Bonus based on performance
• Health insurance
• Opportunity for advancement
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects