Office Assistant

GMA MECHANICAL CORP; Terryville (NY); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) Matching

Health Insurance

Paid Time Off

Competitive Compensation

Career Growth Opportunities

Job summary

Join a dynamic team as an Office Assistant, where your organizational skills and friendly demeanor will shine! In this role, you'll support office staff by managing schedules, answering calls, and maintaining efficient office operations. This position offers a fantastic opportunity for career growth within a supportive environment. You'll be the backbone of our operations, ensuring smooth communication between staff and vendors. If you're motivated, outgoing, and ready to make a difference, this is the perfect role for you in a thriving company that values its employees.

Qualifications

• High school diploma required; Associate’s degree preferred.
• Experience as an Administrative Assistant is a plus.

Responsibilities

• Answer incoming phone calls and schedule service calls.
• Maintain organized filing system and develop office procedures.

Skills

Verbal Communication

Written Communication

Time Management

Organization

Microsoft Word

Outlook

QuickBooks

Education

High School Diploma/GED

Associate’s Degree

Tools

Standard Office Equipment

Printers

Fax Machines

Job description

Benefits:

1. 401(k)
2. 401(k) matching
3. Health insurance
4. Paid time off
5. Competitive Compensation
6. Career Growth Opportunities

Job Summary:

We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling service calls, ordering parts, typing contracts and proposals, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities:

1. Answer incoming phone calls
2. Schedule service calls and maintain a schedule
3. Communicate with office staff, field technicians, and vendors
4. Write emails, memos, and letters and distribute them appropriately
5. Contribute to company monthly reports
6. Maintain an organized filing system
7. Develop, update, and maintain relevant office procedures

Qualifications:

1. High school diploma/GED required, Associate’s degree or administrative training is preferred
2. Previous experience as an Administrative Assistant or in a similar position
3. Familiarity with standard office equipment such as printers and fax machines
4. Excellent computer skills and knowledge of Microsoft Word, Outlook, and QuickBooks
5. Highly organized with excellent time management skills and the ability to prioritize projects