Administrative Assistant

TOM MUSE SERVICE COMPANY; Vienna (VA); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Employee discounts

Job summary

TOM MUSE SERVICE COMPANY is seeking an Administrative Assistant to support office staff, ensuring they have the information and resources needed to perform at their best. You will handle calls, schedule meetings, and draft correspondence with a friendly, organized approach.

The ideal candidate is highly organized with excellent written and verbal communication skills and a professional demeanor. Strong MS Office skills are required.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Prior experience as Administrative Assistant or in a similar position.
• Familiarity with printers, fax machines, and standard office equipment; proficient software use.
• Excellent computer skills with Microsoft Word, Outlook, and PowerPoint.
• Highly organized with strong time management and the ability to prioritize projects.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters and distribute them appropriately.
• Contribute to company reports.
• Maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Communication skills

Time management

Organization

Prioritization

Microsoft Office readiness

Education

High school diploma/GED

Associate degree or admin training

Tools

Printers & Fax machines

Microsoft Word

Outlook

PowerPoint

Job description

Benefits

• Health insurance
• Paid time off
• 401(k)
• Employee discounts

Benefits/Perks

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects