Office Assistant

Busy Season Staffing Solutions; San Juan (PR); On-site; USD 38,000 - 52,000; Full time

Job summary

Busy Season Staffing Solutions is seeking an experienced administrative assistant to support daily office operations in San Juan, PR. You will schedule client meetings, answer phones, manage conference access, and coordinate travel and meeting rooms.

The role requires a Bachelor’s degree in business administration or related field, and 1+ year of related experience. Strong English, excellent communication, and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor’s degree in business administration or related field.
• At least one year of related experience.
• Intermediate to advanced English proficiency.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.

Responsibilities

• Answer phones and direct calls with a positive attitude.
• Provide office guests with a hospitable experience.
• Assist in managing conference access, meeting rooms, travel arrangements, etc.
• Order office supplies and provide inventory control system.

Skills

Communication skills

English proficiency

Multitasking

Time management

Attention to detail

Education

Bachelor’s degree in business administration

Tools

MS Office

Job description

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multilevel tasks in a professional and timely manner.

Responsibilities

• Answer phones and direct calls with a positive attitude and an energetic work ethic
• Provide office guests with a hospitable experience
• Assist in managing office requests related to conference access, meeting rooms, travel arrangements, etc.
• Order office supplies and provide inventory control system

Qualifications

• Bachelor’s degree in business administration or a related field.
• At least one year of experience in related positions.
• Intermediate to advanced English proficiency.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work