Office Assistant

Placement of Love Housing; United States; Remote; USD 32,000 - 42,000; Full time

Job summary

Placement of Love Housing is seeking an organized and reliable Office Assistant to support daily administrative operations, greet visitors, handle calls and emails, and maintain accurate records.

You will manage calendars, organize documents, order supplies, assist with filing and scanning, and help teams with day-to-day tasks while upholding confidentiality and professionalism.

Qualifications

• High school diploma required; business admin certificate is a plus.
• Previous administrative or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.

Responsibilities

• Answer phone calls, emails, and greet visitors in a professional manner.
• Perform data entry and maintain accurate office records and files.
• Prepare, organize, and distribute documents and correspondence.
• Schedule appointments, meetings, and maintain office calendars.
• Order and manage office supplies and equipment.
• Assist with filing, photocopying, scanning, and other administrative tasks.
• Support managers and team members with day-to-day office activities.
• Handle incoming and outgoing mail and courier deliveries.
• Maintain a clean, organized, and efficient office environment.
• Follow company policies and maintain confidentiality of sensitive information.

Skills

Microsoft Office

Communication skills

Organizational skills

Time management

Attention to detail

Education

High school diploma or equivalent

Business Administration certificate/diploma (advantage)

Job description

We are looking for a reliable and organized Office Assistant to support the daily administrative operations of our office. The successful candidate will help maintain an efficient workplace by performing a variety of clerical, administrative, and customer service tasks.

Key Responsibilities

• Answer phone calls, emails, and greet visitors in a professional manner.
• Perform data entry and maintain accurate office records and files.
• Prepare, organize, and distribute documents and correspondence.
• Schedule appointments, meetings, and maintain office calendars.
• Order and manage office supplies and equipment.
• Assist with filing, photocopying, scanning, and other administrative tasks.
• Support managers and team members with day-to-day office activities.
• Handle incoming and outgoing mail and courier deliveries.
• Maintain a clean, organized, and efficient office environment.
• Follow company policies and maintain confidentiality of sensitive information.

Qualifications and Skills

• High school diploma or equivalent; a certificate or diploma in Business Administration is an advantage.
• Previous experience in an administrative or office support role is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to multitask and work independently as well as part of a team.
• High level of accuracy, professionalism, and attention to detail.